General Purpose
To generate invoices and then to provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under your control as well as accurate payments which are due to the company. The satisfying aspects of the Debtors Administrator job is having the ability to recover outstanding money from non-paying defaulters or clients who otherwise would have been written off as a bad debt, therefore saving the company in legal fees.
Main Job Tasks and Responsibilities
- Invoicing clients
- following up, collecting and allocating of payments
- carrying out the collection and reporting activities according to specific deadlines
- communicating with customers via phone, email, mail or personally
- monitoring customer account details for non-payments, delayed payments and other
Irregularities
- researching and solving payment discrepancies
- Investigating and resolving customer queries/snags related to non-payment
- organizing a recovery system and initiate collection efforts
- liaising with external debt collectors if need be (60 days max for payment due)
- generating age analysis (Age analysis provides you with an overview of which clients
Have overdue accounts receivables for and whether or not these items are due for
Payment.
- maintaining accounts receivable customer files
- Meeting/liasing with Sales Team and Installations Secretary on a weekly basis
- following established procedures for cash and/or cheques received etc.
- preparing bank deposits
- assisting with month-end closing by carrying out any routine bookkeeping duty so as to submit records of any overdue account at each month end to the Financial Manager of the company
Working Hours: 08h00 – 17h00
Own transport a plus
Obviously someone from the flooring or sanware industry would be preferable.
