- Background Information
The demand for IT projects exceed the supply of project management resources at this stage due to the following factors
- Existing project managers manages between 3 to 4 projects in various stages but none predicted to be released within the next 3 to 4 months.
- New demand for projects approved that requires project managers
- Existing Project Managers fully assigned and new projects approved at PPC require project managers
- OVS Bulk Key Tokens
- Load shedding Info
- Electronic Signatures
- 3 members of the Project management department will be leaving on maternity leave over the next 7 month period and interim / temporary staff will be required to manage these projects to conclusion
- Resource 1 - PM
- Incident Investigation Management System
- LIMS Project for 3 new Laboratories
- ITMS project
- Resource 2 GM
- Vulnerability project
- Resource 3 - TZ
- Project Management services to project delivery
- New demand for projects on an ongoing basis +- 3 to 4 new projects added on a monthly basis
- Scope of work/supply
Provide project management for Group IT projects through the solution delivery process as per the PMBOK knowledge areas:
- Integration Management
- Scope Management
- Cost Management
- Schedule Management
- Quality Management
- Risk Management
- Communication Management
- Procurement Management
- Human Resources Management
- Stakeholder Management
Project Manager Job Description
1. Manages Project Scope:
1.1. Plans scope management by documenting how the project scope will be defined, validated and controlled;
1.2. Collects requirements by determining, documenting and managing stakeholder needs and requirements;
1.3. Defines scope by developing a detailed description of the project and product;
1.4. Creates a Work Breakdown Structure by subdividing project deliverables and project work into smaller more manageable components;
1.5. Validates scope by formalising acceptance of the completed project deliverables;
1.6. Controls scope by monitoring the status of the project and product scope and managing changes to the scope baseline.
2. Manages Project Time:
2.1. Plans schedule management by establishing the policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule;
2.2. Defines activities by identifying and documenting the specific actions to be performed to produce the project deliverables;
2.3. Sequences activities by identifying and documenting relationships amongst the project activities;
2.4. Estimates activity resources by estimating the type and quantities of material, human resources, equipment or supplies required to perform each activity;
2.5. Estimates activity duration by estimating the number of work periods needed to complete individual activities with estimated resources;
2.6. Develops a schedule by analysing activity sequences, durations, resource requirements and schedule constraints to create the project schedule model;
2.7. Controls the schedule by monitoring the status of project activities to update project progress and manage changes to the schedule baseline to achieve the plan.
3. Manages Project Cost:
3.1. Plans cost management by establishing the policies, procedures and documentation for planning, managing, expending and controlling project costs;
3.2. Estimates cost by developing an approximation of the monetary resources needed to complete project activities;
3.3. Determines budget by aggregating the estimated costs of individual activities or work packages to establish an authorised cost baseline;
3.4. Controls cost by monitoring the status of the project to update the project costs and managing changes to the cost baseline.
4. Manages Project Quality:
4.1. Plans quality management by identifying quality requirements and / or standards for the project and its deliverables and documenting how the project will demonstrate compliance with the relevant quality requirements;
4.2. Performs quality assurance by auditing the quality requirements and the results from quality control measurements to ensure that appropriate quality standards and operational definitions are used;
4.3. Controls quality by monitoring and recording results of executing the quality activities to assess performance and recommend necessary changes.
5. Manages Project Risk:
5.1. Plans risk management by defining how to conduct risk management activities for a project;
5.2. Identifies risks by determining which risks may affect the project and documenting their characteristics;
5.3. Performs qualitative risk analysis by prioritising risks for further analysis or action by assessing and combining their probability of occurrence and impact;
5.4. Performs quantitative risk analysis by numerically analysing the effect of identified risks on overall project objectives;
5.5. Plans risk responses by developing options and actions to enhance opportunities and to reduce threats to project objectives;
5.6. Controls risks by implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks and evaluating risk process effectiveness throughout the project.
6. Manages Project Stakeholders:
6.1. Identifies stakeholders by identifying the people, groups, organisations that could impact or be impacted by a decision, activity or outcome of the project, analysing and documenting relevant information regarding their interests, involvement, interdependencies, influence and potential impact on project success;
6.2. Plans stakeholder management by developing appropriate management strategies to effectively engage stakeholders throughout the project lifecycle, based on the analysis of their needs, interests and potential impact on project success;
6.3. Manages stakeholder engagement by communicating and working with stakeholders to meet their needs / expectations, address issues as they occur and foster appropriate stakeholder engagement in project activities throughout the project lifecycle;
6.4. Controls stakeholder engagement by monitoring overall project stakeholder relationships and adjusting strategies and plan for engaging stakeholders.
7. Manages Project Integration:
7.1. Develops the project charter by developing a document that formally authorises the existence of the project and provides the project manager with the authority to apply organisation resources to project activities;
7.2. Develops the project management plan by defining, preparing and co-ordinating all subsidiary plans and integrating them into a comprehensive project management plan;
7.3. Directs and manages project work by leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives;
7.4. Monitors and controls project work by tracking, reviewing and reporting the progress to meet the performance objectives defined in the project management plan;
7.5. Performs integrated change control by reviewing all change requests, approving changes and managing changes to deliverables, organisational process assets, project documents and the project management plan, and communicating their disposition;
7.6. Closes the project or the phase by finalising all activities across the all the project management process groups to formally complete the project or phase.
8. Manages Human Resources:
8.1. Plans human resource management by identifying and documenting project roles, responsibilities, required skills, reporting relationships and creating a staffing management plan;
8.2. Acquiring a project team by confirming human resource availability and obtaining the team necessary to complete project activities;
8.3. Develops the project team by improving competencies, team member interaction and overall team environment to enhance project performance;
8.4. Manages the project team by tracking team member performance, providing feedback, resolving issues and managing team changes to optimise project performance.
9. Manages Project Communication:
9.1. Plans communication management by developing an appropriate approach and plan for project communications based on stakeholder’s information needs and requirements, and available organisational assets;
9.2. Manages communication by creating, collecting, distributing, storing, retrieving and the ultimate disposition of project information in accordance to the communications management plan;
9.3. Controls communication by monitoring and controlling communications throughout the entire project lifecycle to ensure the information needs of the project stakeholders are met.