Ad is valid till: 20 April 2019
ID 587743

Car and Truck Sales

Key Responsibilities & Duties:

Vehicle Truck Sales (De-fleeting)

  • Receive vehicles for de-fleeting, process documentation for de-fleeting – tracking de-installation, dealer stocking, prep for sale, accept on Embrace, and send to Workshop & Panelshop for completion
  • Maintain stock list of vehicles received, location to be updated as per Non-Revenue slips
  • Approve quotes received from Panelshop for de-fleet
  • Confirm de-fleets received with FML Operations Manager – balances to be accurate – maintain spreadsheet

Vehicle Truck Sales (Sales)

  • Prepare offer to be signed off with CEO
  • Prepare offer to customer
  • Confirm payments received with Group Debtors & Invoicing Manager
  • Request Natis document from Licencing Department
  • Prepare Sale of Asset documentation for approval with Executive Operations Director, send for invoicing
  • Complete Sales Pack & file
  • Maintain filing system on all sales
  • Prepare commission documentation for Auction Houses to be approved by Executive Operations Director after completion of invoice, raise purchase order on Embrace, and GRV once approved – send for payment
  • Prepare spreadsheet on all costs for Prep for Sale vehicles – to be handed to Vehicle Sales Manager in order to complete GL at month end
  • Prepare weekly Vehicle Sales Reports & Stock Reports, for management meeting on Monday’s

Garden Service

  • Raise purchase order at month end for Hibiscus Garden Services (VMH Gardens) and Servest Landscapes (Value City – Tunney) – splits to be done
  • GRV and process for payment after approval done

Salvage Store

  • Assist in Managing the Salvage Store, oversee the receiving of stock (Monday’s)
  • Ensure all documentation is received and correctly processed
  • Oversee the receipting of the stock onto the Embrace system
  • Do price checks where necessary
  • Prepare documentation for Stock Control (Stock take) – to be done at month end, capture data on Embrace and report shortages / losses to Management
  • Ensure accurate filing system kept up to date on Delivery Notes and Good Received Notes
  • Ensure banking is done on a regular basis, safety systems currently in place to be maintained
  • Keep accurate record of banking slips
  • Prepare Sales Report for the month and confirm where staff loans and SWA’s (BU purchases) are done
  • E-mail Sales Report to Debtors Supervisor, Senior Payroll Admin, Admin Manager (Finance Isando) with relevant attachments

General Administration

  • Maintain operational stock levels and process purchase orders as required
  • Maintain consumable stock levels and process purchase orders as required
  • Ensure Good Housekeeping at all levels
  • Maintenance - to be reported for repairs where necessary

Minimum Requirements:

  • Matric

Skills Needed:

  • Prepare and maintain spreadsheets
  • Able to compile and complete forms related to own work area
  • Can complete administrative procedures with necessary directions and systems at disposal
  • Good telephonic skills
  • Multitasking


Whatsapp the keyword "JOB" to: 0849122108

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