Personal Assistant to perform secretarial, clerical and other administrative tasks in support of the Station General Manager and Management Team • Administrative support to Station General Management
Diary Management of Station General Manager (SGM)
Replying to Invitations and arranging meetings / luncheons meetings
Book relevant function rooms for meetings.
Arranging catering for meetings, if needed
Attending to stationery needs for SGM’s office
Arrange Company Vehicle for SGM, when needed.
Screen telephone calls
Collating and submitting SGM expense and Claims- Credit card/Petty Cash/ Travel
Sorting of documentation for SGM and confidential matters for Executive Management.
General Office Administration for Station
Maintain an organised filing system Sorting of incoming mail and distribution.
Collating agendas for all meetings. Typing and distribution of minutes, reports and documentation.
Receiving, sorting, replying to and forwarding all correspondence to relevant parties.
Attending to queries from public and staff
Receiving, seating and providing guests with refreshments.
Arranging Collection/ Distribution and logging of all event tickets to staff.
Gather documentation for ICASA Annual report and distribution.
Dealing with NAB correspondence/ notices Laminating of documentation and distribution.
Binding of all monthly reports reding matter and distribution
Ambassador for SGM’s office
Serve as an ambassador for SGM’S office by fostering, good relationships with management team, Clients Board and all SGM’s Contacts
Administrative support for the Manco Team
Providing secretarial support to Manco Team
Administrative support for the Technical department
Providing Secretarial support to Technical Manager
Travel arrangements for Station Clients, Staff and related Client Employees and Clients
Sourcing of flights
Book flights with travel agent, get confirmation and give to traveller.
Book Vehicle (if required)
Book Suitable accommodation via internal process.
Attend to travel and accommodation arrangements for managers and consultants from overseas.
Arrange transport for board members and visitors to and from airport.
Ad-hoc support on Station Projects
Preparation of presentations, reports and board packs
Minuting of Meetings