Ad is valid till: 09 April 2019
ID 586011

Personal Assistant

ROLE PURPOSE 

Provide an effective and efficient administrative, secretarial and operational assistant function to support the executive. 

RESPONSIBILITIES AND WORK OUTPUTS 

Support diary management activities in order to effectively schedule appointments 

Arrange detailed travel arrangements and compile all the relevant documentation for travel-related meetings 

Pro-actively screen incoming calls, correspondence and respond independently where possible 

Co-ordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications 

Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings 

Support the flow of information within the manager’s office, ensuring that matters requiring their personal attention are handled speedily 

Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes 

Order and control office supplies 

Accurately escalate client complaints and queries to the relevant department 

Ensure files are kept in order and easily accessible 

Collate, compile and distribute documents to the required standards within defined time-frames 

Attend to ad hoc personal matters 

Provide authoritative, expertise and advice to clients and stakeholders 

Build and maintain relationships with clients and internal and external stakeholders 

Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed 

Make recommendations to improve client service and fair treatment of clients within area of responsibility 

Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service. 

Contribute to effective and consistent service delivery and support to all clients in line with the company’s values and Treating Customers Fairly (TCF) principles. 

Develop and maintain productive and collaborative working relationships with peers and stakeholders 

Positively influence and participate in change initiatives 

Continuously develop own expertise in terms of professional, industry and legislation knowledge 

Contribute to continuous innovation through the development, sharing and implementation of new ideas 

Take ownership for driving career development 

Live the Momentum values of Accountability, Diversity, Excellence, Integrity, Innovation and Teamwork in all interactions. 

Develop and maintain productive and collaborative working relationships with peers and stakeholders 

Positively influence and participate in change initiatives 

Continuously develop own expertise in terms of professional, industry and legislation knowledge 

Contribute to continuous innovation through the development, sharing and implementation of new ideas 

Take ownership for driving career development 

Live the Momentum values of Accountability, Diversity, Excellence, Integrity, Innovation and Teamwork in all interactions. 

Control and check expense claims for authorisation 

Prepare and check invoices and arrange for payments 

Identify solutions to enhance cost effectiveness and increase operational efficiency 

Manage financial and other company resources under your control with due respect 

Provide input into the risk identification processes and communicate recommendations in the appropriate forum. 

COMPETENCIES REQUIRED 

Business Acumen 

Client/Stakeholder Commitment 

Drive for results 

Leads Change and Innovation 

Collaboration 

Impact and Influence 

Self-Awareness and Insight 

Diveristy and Inclusiveness 

EXPERIENCE AND QUALIFICATIONS 

Matric 
2-5 Years' secretarial experience 

To Apply

Whatsapp the keyword "JOB" to 084 243 3389

Occupation:
Personal assistant
Administrative jobs
More details
Contract type:
Full-time
Job location, contacts
Location:
Port Elizabeth
Eastern Cape
Name:
Bianca
Company name:
Email address:
Contact by email
Send your CV
Apply for a job
You have already applied to this job position
Save ad
PA Bookkeeper

PA Bookkeeper

JobKing
Klerksdorp
Jobin.co.za
Modikwa Platinum Mine Vacancies

Modikwa Platinum Mine Vacancies

Modikwa Platinum Mine (Pty)Ltd
Pretoria / Tshwane
Personal Assistant

Personal Assistant

Somerset East
Works needed too works permanent jobs available

Works needed too works permanent jobs available

Impala smelter mine
Johannesburg