ACCOUNTS ADMINISTRATOR

Education and Experience Requirements:

Matric or NQF equivalent
Must have a Diploma/Certificate in accounting
+3 years of debtors/accounts receivable experience is essential
Proficient Computer skills (MS Office, specifically Excel).
Proficient in Pastel. Working acknowledge of Bank Manager and Debtor’s Manager will be advantageous
Must have experience working on a large DEBTORS BOOK
Effective teamwork and self-management.
Good problem solving skills and a high degree for attention to detail
Ability to prioritize and within tight deadlines;
Strong attention to detail with excellent written and verbal communication skills

(Telephonic and Email etiquette essential)

Responsibilities:

Functions and deliverables of this role include, but are not limited to:

Ensuring all debtors invoices are captured accurately, updated, filed and dispatched with statements to the customers.
Robust collection methods in ensuring that that payments are received in accordance with the credit terms
Weekly collection forecast
Achieve specified collection targets by developing strong relationships with clients
Drawing a payment workflow to monitor client’s payment pattern in line with PTP’s (Promises to Payment)
Update and reconcile cashbooks on a daily basis to ensure correct matching as per remittances.
Clearing of Customer control accounts timeously with relation to unidentified payments.
Maintenance of debtor’s age analysis and reporting to Divisional Heads timeously,
Record and report on all entries that were not processed in correct financial month.
Maintain filing systems to ensure all related documents are attached to customer invoices
Complete trade references and open new debtor accounts in accordance to company policy,
Handing bad debts to Attorneys to effect recovery following management’s decision
Communicate timely and effectively to Supervisor or Manager when debtors are starting to exceed their agreed credit/payment terms consistently.
Day to day Multi cashbook processing and reconciliation