Requirements
- A three (3) year finance related degree or national diploma (at least 360 credits); and
- At least two (2) years experience in the Financial Accounting environment
- Exposure in the administration of Accounts Payable or Creditors will receive preference
- Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.
- Knowledge of Sage 300 ERP will be advantageous.
Provide administrative support on the effective processing of accounts payable transaction:
- Undertake the administration of supplier invoices;
- Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts.
- Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt)
- Capture all supplier invoices, credit notes and debit notes;
- Ensure that all payments are authorized by the delegated authorities prior to payment;
- Execute all queries emanating from suppliers promptly;
- Review that all supporting documents are attached and payments are authorized;
- Ensure that all invoice batches are set ready post;
- Assist in the provision of inputs on the accruals at financial year end;
- Oversee the resolution of audit queries;
- Receipting of goods and services delivered;
- Create and distribute payment authority for authorization;
- Recording of invoices in the register;
- Review and verify invoice batches and credit notes captured on the system;
- Handle all enquiries on accounts payable
- Ensure comparison of age analysis and the authorized creditors reconciliation;
- Reconcile the age analysis and the payment register;
- Create payment batch;
- Provide inputs for the quarterly report on payment of invoices (i.e. 30 days target as per PFMA);
- Provide inputs for maintenance of prior year invoices not accounted in those financial years;
- Print suppliers age analysis on the system;
- Create adjustments to suppliers accounts on the system;
- Reconcile supplier statement and the records on the system for all companys suppliers before a payment is made;
- Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis;
- Follow up on outstanding invoices;
- Clear unallocated payments on supplier statements;
- Engage suppliers and business units on disputed invoices.
- Handle the issuing of petty cash;
- Ensure reconciliation of petty cash reimbursement;
- Assist in the administration of petty cash of the regional offices;
- Perform office administrative activities;
- Organise office logistical matters;
- File office correspondence, documents and reports;
- Draft and type standard correspondence and documents;
- Completion of forms and documents relevant to the office;
