Reporting to the Financial Manager, Creditors Clerk to perform creditors / accounts payable duties in a medium-sized organization Minimum requirements:
- Minimum 5 years experience performing creditors / accounts payable duties (preferably in a medium-sized organization)
- Working knowledge of Infor Baan (financial IT systems)
- Sound accounting knowledge | Technical aptitude
- Ability to work independently and balance multiple tasks simultaneously
- Deadline driven | High level of integrity | Attention to detail
- Valid SA Drivers Licence and own reliable transport
- Ensure supplier invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Capturing of supplier invoices and credit notes
- Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
- Ensure invoices related to contracts agree to the contract.
- Ensure the correct GL account and vendor account is utilised when processing supplier invoices.
- Resolving discrepancies with involved parties.
- Management of Goods Received Not Invoiced and open supplier purchase orders.
- Following up on outstanding documentation (supplier invoices, delivery notes, purchase order approvals, discrepancy corrections etc.)
- Ensure that the correct VAT is applied and processed on supplier invoices and credit notes.
- Timeous payment of supplier invoices, ensuring discount claimed where applicable.
- Forward remittance advices to suppliers after completion of payment run.
- File all supplier invoices and credit notes after payment run according to the agreed filing protocols.
- Preparation of monthly creditor reconciliations.
- General administrative duties.
- Keeping up with any relevant financial laws.
- Work to deadlines and be able to work overtime when required.
- Ensuring quality measures are taken in line with ISO regulations.
- Ad-hoc duties as required from time to time.
