Location: Melrose, Johannesburg
My client is seeking a detail-oriented Accounts Payable Data Specialist to join their Accounts Payable team within the Regional Transactional Services division. The role focuses on invoice quality control, three-way matching, and ensuring timely and accurate supplier payments while adhering to company policies and financial processes.
Primary Responsibilities:
- Perform three-way matching to ensure invoice accuracy, identify discrepancies, and resolve issues following set procedures and policies.
- Verify invoice quality by comparing submissions with purchase orders, contracts, and system protocols (e.g., COUPA).
- Process and post invoices onto the ERP system (SAP) while ensuring correct application of financial procedures.
- Investigate and resolve invoice mismatches and discrepancies within COUPA and other systems.
- Monitor and follow up on outstanding issues through COUPA reports, escalating where necessary.
- Provide administrative support to maintain accurate invoicing and accounts payable records.
- Ensure compliance with company financial policies, delegation of authority, and P2P processes.
- Engage with finance teams and suppliers to resolve discrepancies and improve payment processes.
- Maintain a high level of accuracy and efficiency while working within a structured control environment.
- Diploma in Commerce, Accounting, Business Processes, or equivalent qualification.
- 3+ years of experience in an accounts payable or similar finance role.
- Experience with root cause analysis and error resolution in accounts payable processes.
- Technical skills:
- Strong Microsoft Office (Excel & PowerPoint) skills.
- Experience using SAP for invoice processing.
- COUPA experience preferred.
- Prior exposure to working with Africa-based entities (preferred).
- Strong knowledge of accounts payable processes and financial systems.
- Excellent problem-solving skills with a proactive approach to issue resolution.
- Ability to manage multiple tasks and prioritize workload effectively.
- Strong verbal and written communication skills for internal and external stakeholder engagement.
- Detail-oriented mindset with a focus on data accuracy.
- Customer-focused and able to work in a fast-paced, global environment.
- Ability to work independently while collaborating with cross-functional teams.
