Accounts Payable Officer

OVERALL PURPOSE

Reporting to the Accounts Payable Manager, the Accounts Payable Officer will provide financial and administrative support to all operating entities across the Stonehage Fleming Group.

Principal Elements And Accountabilities

Maintaining the purchase ledgers of the Group operating entities, including liaising with department heads, chasing outstanding expense authorisation, posting invoices and staff expense forms
Maintaining the master vendor database
Assist with compliance of Group expenditure policy and adherence to internal financial controls
Document Management
Answering supplier queries and chasing invoices which have not been received
Reconciliation of vendor account
Creating payment runs for the payment of supplier invoices and staff expenses
Monthly reconciliation of purchase ledger to nominal ledger, highlighting any problems
Monthly expense accruals calculation and booking transactions
Assisting in the preparation of monthly bank reconciliations, including preparing analyses of accounts, forecasting and producing monthly reports
Assisting in producing annual accounts payable budgets and forecasts, with involvement in year-end accounts and with annual internal and external audit
Assisting the Financial Accounting/GL team with daily and monthly transactions and ledger reconciliations as required
Provide cover in the absence of Group Finance colleagues
Assist and provide yearly audit Accounts Payable requests
Ad hoc duties

Qualifications And Experience