- To coordinate all components of the department, both people and operations to fulfil its goals.
- Provide administrative support to the team to ensure that all training requirements and workload requirements are handled accordingly.
- Ensure all bank accounts are accurately verified by trusted financial institutions.
- Ensure that all supplier payments are met as per their payment terms by managing team members and group deadlines.
- Create and/or run with reports that allow efficient reviewing of all payments.
- Foresee delays and creatively set up plans to meet deadlines and due dates be proactive and keep Accounts Payable Manager in the loop.
- Empower team members with all adequate resources in fulfilling their daily duties through ongoing support, motivation, liaising with other departments and other means necessary.
- Manage team dynamics, resolving conflict and matters that affect the team.
- Manage the performance of the team by regularly reviewing the accuracy and general appearance of reconciliations to ensure staff meet the basic requirements of their work and motivate growth/underperformance accordingly.
- Ensure that all system and general internal controls of the department are maintained.
- Continuously strive towards a paperless and more efficient environment through staff motivation and by finding new initiatives.
- Ensure that any manual payments are communicated to and approved by HOD.
- Liaise with the Accounts Payable Manager on an ongoing basis on issues that affect the department and where controls have been breached or risks are identified.
- Display ongoing initiatives that benefit the company such as settlement discount initiatives or avoidance of interest.
- Take responsibility to manage disconnections of any services or accounts placed on hold and strive to implement ongoing external contacts/support to avoid such instances.
We cant live without
- Matric
- Tertiary education preferred.
- 3 4 years relevant experience within a creditors environment.
- Good understanding of the D365 system, creditors reconciliations, bank verification processes and able to handle situations that may arise within these fields.
- Management experience and great Excel skills.
- Resourcefulness.
- Solution orientated.
- Strong administrative skills and well organised.
- Good communication skills.
- Quality focused.
- Deadline-driven and calm in stressful situations.
- Able to create solutions and improvements to longstanding processes.
- Able to revert to manual processes where necessary.
- A Team Player.
- Being create and dynamic.
- Having the natural desire to get the job done and done well!
