Location: Fully-Remote (Work from Home), 9 AM - 5 PM EST
Key Responsibilities
- Calendar & Scheduling Management Organize and manage the leadership teams schedules, coordinate meetings, and handle appointments across multiple time zones.
- Notion & Knowledge Management Maintain structured Notion workspaces, ensuring seamless access to critical information, project updates, and workflows.
- Google Drive Organization Maintain a clean and well-structured Google Drive, categorizing files, managing document access, and ensuring easy retrieval of important assets.
- Task Coordination Assist leadership with task tracking, prioritization, and deadline management.
- Communication Support Act as a bridge between the leadership team and internal stakeholders, ensuring effective communication and follow-ups.
- Document Preparation Create, format, and edit reports, presentations, and internal documentation.
- Ad-Hoc Administrative Tasks Provide general administrative support, including research, data entry, and operational organization.
- Efficient Scheduling & Communication Seamless calendar management and clear coordination across teams.
- Organized Systems & Workflows Well-maintained Notion and Google Drive for quick access to resources.
- Proactive Administrative Support Taking initiative to manage key operational tasks and anticipate leadership needs.
- Experience 2+ years as an administrative assistant or in a similar support role, ideally working with leadership teams.
- Tech Proficiency Strong skills in Google Workspace (Docs, Sheets, Drive, Calendar) and Notion.
- Organization & Detail-Oriented Exceptional attention to detail and ability to manage multiple priorities effectively.
- Strong Communication Excellent written and verbal communication skills.
- Self-Starter Ability to work independently, take initiative, and thrive in a remote environment.
- Remote Work Experience Prior experience working in a fully remote team.
- Automation & Process Improvement Familiarity with Zapier or similar automation tools is a plus.
- Project Management Familiarity Experience with Asana, Trello, or other task management tools is a plus.
- Executive Support Experience Previous experience supporting leadership teams with scheduling and operations.
This is an exciting opportunity to join a fast-growing company at the forefront of enterprise asset management. You will have the chance to work with industry-leading clients, develop your skills in a fast-paced environment, and contribute to a company that values collaboration, innovation, and results. If youre looking for a challenging and rewarding role where you can make a real impact, we encourage you to apply!
Application Process
To be considered for this role these steps need to be followed:
- Fill in the application form
- Record a video showcasing your skill sets
