Administrative Assistant

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

The successful incumbent will support Global Clinical Trial Operations (GCTO) department in South Africa including the following responsibilities

• Provide administrative support for the Clinical Research Director and clinical trial department in travel arrangements, logistics, expenses and diary management.
• Provide support for Leadership Team presentations.
• Manage Skills development collation.
• Onboarding and Offboarding of all personnel in department.
• Support and organize department meetings.
• Collaborate with local Admin Assistants for our Company's South Africa requirements.
• Collaborate with Global Clinical Trial Organization's Admin Assistants when required.
• Complete Headcount Forms for all new starters and leavers.
• Complete monthly org charts and Headcount tracker for region.
• Manage local processes and systems as needed.
• Manage the building facility needs.
• Ordering and control of general stationery.
• Ordering and control of all IT hardware, distribution lists and dept. electronic folders.
• Support regional processes and special projects as needed.

Qualifications, Skills & Experience Required - .

Education Minimum Requirement Matric

Required Experience - Minimum of 3 years of relevant experience as Administrative Assistant or related functions.

Competencies/Skills

• Must demonstrate the appropriate Ways of Working (particular emphasis on focus on internal customers, make rapid, disciplined decisions, act with courage and candor, drive results, foster collaboration)
• IT skills- must be able to use Powerpoint, Excel, Word, Onenote, email etc.
• Strong attentions to detail and high quality delivery
• Orientation toward collaboration/ team work
• Ability to work independently,
• High level organizational skills.
• Well-developed analytical skills and strong problem-solving
• Highly enthusiastic
• Tenacious
• Creative, innovative and strong desire to lead change in terms of developing Best Practices.
• Flexible
• Approachable
• Display excellent interpersonal skills,
• Able to work well with all levels of internal management and staff, as well as outside clients and vendors.
• sensitivity to confidential matters
• Effective communication Verbal and written
• Language proficiency- English

Preferred Experience And Skills

• Diploma Secretarial / Office management
• Computer efficiency Microsoft Office including advanced skills in Excel, PowerPoint, MS forms.

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we follow the science and that great medicines can make a significant impact to our world. And we believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who We Are

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What We Look For

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth.

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one anothers thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

Travel Requirements

No Travel Required

Flexible Work Arrangements

Shift

Valid Driving License

Hazardous Material(s)

Requisition ID R237954