- We are seeking a highly organized and professional Personal Assistant to provide comprehensive administrative and personal support to an executive or senior management team. The successful candidate will manage schedules, coordinate communication, and handle a range of administrative duties to enhance productivity and efficiency in the executives day-to-day responsibilities.
- Executive & Diary Management
- Manage calendars, schedule meetings, and organize appointments efficiently
- Coordinate travel arrangements including flights, accommodation, and transport
- Prepare daily schedules, agendas, and reminder alerts for meetings and deadlines
- Take minutes during meetings and follow up on action items
- Communication & Correspondence
- Act as the first point of contact for internal and external communications
- Screen calls, emails, and messages, ensuring timely and appropriate responses
- Draft professional correspondence, reports, and executive summaries as required
- Maintain confidentiality in handling sensitive business and personal matters
- Administrative Support
- Organize and maintain physical and digital filing systems
- Prepare documents, presentations, and reports for meetings and briefings
- Monitor office supplies and handle procurement when needed
- Coordinate logistics for events, meetings, and workshops
- Personal Task Assistance (Where Applicable)
- Assist with personal errands, bookings, and appointments for the executive
- Support in managing household, personal finances, or family-related tasks if requested
- Handle ad hoc requests with flexibility and discretion
- Matric certificate (Grade 12)
- Diploma or certificate in Office Administration, Secretarial Studies, or related field
- 25 years' experience as a Personal Assistant or Executive Assistant
- High level of discretion, professionalism, and confidentiality
- Excellent time management, multitasking, and organizational skills
- Strong communication skills (written and verbal) in English
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and adapt in a fast-paced environment
