Administrative Assistant

Job Title : Administrative Assistant/ Executive Assistant
Location : Office Beacon, Auckland Park (Office- Based) USA Hours

Duties:

Sort and triage email inboxes, including responding, organizing, and tracking all correspondence.
Organize and prepare for meetings.
Schedule and manage calendar appointments.
Ensure the executive is on time for events and meetings.
Prepare and maintain excel sheets.
Answer and respond to phone calls.
Communicate messages and information to the executive.
Co-ordinate & manage vendors.
Utilize various apps to book executive related needs such as transport, office supplies, event management, and meals.
Handle printing and overnight packages.
Maintain confidential and sensitive information.
Co-ordinate special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Assist with research and development tasks.
Transcribe Zoom/Virtual meeting notes.
Keep the executive advised of time sensitive and priority issues, ensuring appropriate follow-up. Assist the executive with client negotiations and contracts. Attend to personal requirements such as booking family trips, childrens activities, and dinners.

Please ensure your resume is updated before applying.