Administrative Assistant (US Team)

Please take note that this position has the working hours of: Monday to Thursday 10am to 7pm and Friday 8am to 5pm.

Job Description

Administrative Assistant's are primarily assisting their delegated Accounts Manager with daily, weekly, and monthly administrative tasks. This role will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. This role will be working directly with US accounts.

Key competencies:

• Strong interpersonal skills
• The ability to manage multiple tasks at once
• Excellent professional business communications and etiquette

Job Duties and Responsibilities:

• Accurate data capture and analysis
• Accurate creation and timely completion of reports
• Client relations and liaison
• Order capturing and processing; from receipt to delivery
• Following up on orders and client requirements
• Providing feedback internally and externally
• Keeping accurate and up-to-date filing systems
• Updating client listings
• Assist in preparation of presentation materials
• Assisting in the preparation for meetings with clients
• Capturing and submission of minutes from meetings
• Plan and schedule meetings, presentations, and other office-related events
• Sending reminders regarding upcoming appointments

Requirements and Qualifications:

• Strong matric and/or tertiary study results
• Excellent English communication skills; spoken, written and comprehension
• Fast, proficient, and accurate typist and/or data capture
• Intermediate MS Excel proficiency
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)
• Detail-oriented and exceptional organizational skills
• Strong problem solver and analytical thinker
• Professional demeanour