Administrative Officer

Title of Position

Administrative Officer

Post Number

8020012 (ITS S540) and 8021951 (ITS 541)

Faculty/Department

University of the Western Cape -> Law -> Dean's Office: Law

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

20/6/2025

Role Clarification & Key Performance Areas

The University of the Western Cape (UWC) enjoys national and international acclaim for its continuing contribution to democratic change in South Africa and for making quality education accessible to all South Africans and developing centres of excellence of national importance. The successful candidate will join a dynamic and supportive Faculty dedicated to teaching and research, as well as to overall student development. The ideal candidate will be highly motivated and willing to make a significant contribution to the development of the Faculty.

An opportunity currently exists for candidates to apply for the position of Administrative Officer to provide administrative support to the Faculty Office in respect of all Faculty administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures; and to provide a professional support service to academics, students and staff.

Reporting To The Senior Faculty Officer, Successful Applicants For This Position Will Primarily Focus On The Following For The Faculty Of Law

• Academic Administration: Assist with matters related to applications, selections, and registration of students.
• Enquiry Management: Respond to queries (verbal, written or telephonic) offered in the faculty of Law
• Marketing & Recruitment: Assist with execution of Open Days, career exhibitions, events, etc.
• Committee Administration: Assist with meeting administration, scheduling, collating relevant documentation, securing venues
• General Administration: Office administration e.g. filing, copying, collating documents and statistics for annual and ad hoc reports.
• Assets Management: Assist with booking / securing of venues, keep and issue audio-visual equipment
• Marks Administration: Assist with checking and uploading marks to the student administration system
• General Administration: Assist with administration within the faculty office.

Further to the duties mentioned above the appointee will assist with the following as the need arises:

• HR Administration
• Financial Administration

Minimum Requirements

• A Senior Certificate (grade 12)
• Three years relevant administrative experience
• Working knowledge and experience of UWC Student Administration systems (e.g. SASI, MAS, etc)

Added Advantages

• An accredited Post Matric Qualification
• Administrative experience in a Higher Education environment

Competencies Required

• Excellent communication and interpersonal skills
• Excellent attention to detail
• The ability to collaborate with various stakeholders
• Planning and organizing skills
• Excellent time management skills
• Intermediate to expert user of computer office applications
• Good writing and minute-taking skills
• High level of stress tolerance

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the Universitys commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.