Admin Officer: Penalties (Technical)

Our transport company client based in Johannesburg currently holds a vacancy for an EE ADMIN OFFICER: PENALTIES (TECHNICAL)

Job Requirements

The ideal applicant will possess the following:

Qualified Diesel Mechanic (Trade Test Certificate from an accredited institution)

Grade 12.

Computer Literate (MS Office)

Diploma in Transport Management/fleet maintenance or equivalent qualification would

be an added advantage

In-depth knowledge of the Negotiated Contract (Technical Vehicle Specifications and

Penalty Clauses) would be an added advantage.

Relevant technical admin experience.

Relevant technical workshop experience.

Knowledge of a bus body structure would be an added advantage.

Job Outputs

Accompany the SMF Officials during inspections.

Sign-off acknowledgement of SMF inspections after inspections.

Record all penalties received in a penalty register / spreadsheet.

Carry out physical inspections on vehicles to verify defects reported by the SMF.

Scrutinise vehicle history files to confirm maintenance records, i.e., Safety Checks,

Services, CORs, Breakdowns, etc.

Liaise with Workshop Staff.

Compile reports on penalties issued to Company.

Investigate the validity of all penalties.

Present the Companies findings to the Penalty Committee on a weekly basis.

Contest Technical penalties on behalf of the Company

Liaise with all relevant stake holders, internal and external.

Maintain a detailed register on all penalties issued to the BU.

Determine which party or person is to blame for the penalty.

Appeal CA Representatives decisions.

Monitor and record bus availability levels from the Technical Department on a daily

basis.

Monitor validity of roadworthy certificates, vehicle licences and operators permits.

Maintain a contract compliant bus fleet list.

Conduct random Technical audits on Company fleet and report defects to Workshop.

Manage sub-ordinates.

Perform any other contract related duties.

WORKING CONDITIONS

Workshop conditions

Competencies

KNOWLEDGE

In-depth knowledge of the Negotiated Contract.

In-depth knowledge of the contract penalty clauses.

Knowledge of workshop procedures

Knowledge of the bus passenger industry.

Skills

Good administrative and organizing skills

Good communication and interpersonal skills.

Time management skills

Supervisory and people management skills

Good negotiations skills

ATTITUDE/CAPABILITY

Good work ethics

Reliable

Service orientation

Attention to detail

Quality orientation

Team work orientation

Honesty

Willing to work after hours when necessary.

Knowledge of the companys disciplinary procedures