Administrative Project Manager - Remote

Join Haldren as an Administrative Project Manager and play a pivotal role in supporting our executive search operations. This fully remote position offers the opportunity to work with a dynamic team whilst managing multiple executive search projects from initiation through successful completion. You will be instrumental in ensuring seamless project delivery and maintaining our high standards of client service in the executive recruitment space.

Responsibilities

- Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards

- Maintain comprehensive project documentation, candidate databases, and client communication records

- Support senior consultants with research, candidate screening, and interview coordination

- Prepare detailed project reports, presentations, and status updates for internal teams and clients

- Manage calendar scheduling for client meetings, candidate interviews, and project milestones

- Conduct initial candidate research and maintain accurate candidate profiles and progress tracking

- Facilitate communication between clients, candidates, and internal team members

- Ensure compliance with data protection regulations and company policies

- Monitor project budgets and resource allocation

- Provide administrative support for business development activities and client relationship management

- Maintain and update CRM systems with accurate project and client information

- Assist with invoice processing and project billing coordination

Requirements

- Bachelors degree in Business Administration, Project Management, or related field

- Minimum 3 years of experience in project coordination or administrative management

- Previous experience in recruitment, executive search, or professional services environment preferred

- Strong organisational and time management skills

- Excellent written and verbal communication skills in English

- Proficiency in Microsoft Office Suite

- Experience with CRM systems and project management software

- Strong attention to detail and ability to maintain confidentiality

- Proactive problem-solving approach and ability to work independently

- Reliable internet connection and dedicated home office space

- South African citizen or valid work permit

Skills & Competencies

- Communication Excellence

- Organizational Mastery

- Technology Proficiency

- Strategic Problem-Solving

Benefits

- Health insurance

- All South African public holidays

- Paid Annual Leave

- Paid Sick Leave

- Professional growth and career advancement opportunities