Location: Gauteng, Tshwane Metro, Centurion
Job Type: 12 month contract, Full-Time
Main Purpose:
Assisting the Financial Manager with the full function of the Finance department, as well as performing ad-hoc office management and secretarial work as and when required.
Job Duties:
Financial Administration
- Calculate, prepare and issue invoices, account statements, and other financial related statements according to established procedures.
- Ensure accuracy of customer and supplier invoices processed for Financial Manager.
- Match purchase orders with invoices and record the necessary information.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Perform financial calculations, such as amounts due, interest charges, balances, discounts, and other calculations as required.
- Reconcile or note and report discrepancies found in records.
- Access ERP system to answer general questions as well as those related to specific accounts.
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using ERP system.
- Process bank transactions for all bank accounts into ERP system on a weekly basis.
- Prepare purchase orders and expense reports.
- Assist in the filing of VAT201s, EMP201s and other tax related returns as and when required.
- Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Maintain inventory records.
- Obtain valid Supplier BEE Certificates.
- Assist in the monthly payroll run as and when required.
- Reconcile and allocate customer and supplier payments from bank statement on a weekly basis.
- Load approved payments in the bank as and when required.
- Interface with auditors with regards to invoices, statements, VAT etc.
- Assist with ensuring accounts are up to date for audits.
- Provide assistance to auditors when conducting audits.
- Filing of customer and supplier invoices for audit purposes.
- Willingness to attend first aid course.
- Processing of invoices onto COUPA and ARIBA as and when required.
- Performance of Ad-hoc financial admin duties as and when required.
- Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
- Welcoming and hosting of clients as and when required.
- Receiving guests and deliveries.
- Opening and closing the gate.
- Office maintenance, including fire extinguishers, gate, alarm, fence, plumbing, telephone, printer as and when required.
- Ordering / Purchasing Office Groceries.
- Ordering / Purchasing Office Purified Water.
- Ordering Bathroom sanitary.
- Ordering Printer Cartridges.
- Ordering Office stationery.
- Maintain asset, stationery and office grocery register.
- Booking of Boardrooms and training room as and when required
- Key Register
- Collecting Post from post office & post box at gate
- Refreshments for guests
- General assistance for directors and head of departments
- Related Diploma/Degree (Accounting/Bookkeeping) and minimum 2 years experience
- OR 8+ years of relevant bookkeeping/accounting experience
