Administrator & Office Manager

A Progressive organization based in Sandton, specializing in ERP systems and debit order collections. They are dedicated to offering superior business solutions to their diverse client base. They are currently seek a talented and detail-oriented Administrator & Office Manager to support the day-to-day operations. The successful candidate will initially be employed on a three-month contract, with the potential for permanent appointment based on performance and the achievement of set KPIs.

• Client Relations

Client Management

Vet new client applications and prepare relevant service agreements

Maintain comprehensive, up-to-date client files

Upload all client documentation to DocFox and follow risk assessment, reporting and execute updates mandates by FIC

Client Services

Process client cancellations and update client records as needed

• Financia, l Administration & Debt Management

Administration

Record SOPs , provide SOP training, update and manage SOP repository, ensure review intervals are complete and recorded

Debt Management

Follow up on outstanding accounts and establish payment arrangements

Financial Administration

Allocate EFT payments from bank statements to client accounts

Prepare and submit weekly and monthly statements to clients

Banking Activities

Perform account verifications and beneficiary setups

Maintain account names

Maintain account retainer balances

• Sales & Order Fulfillment

Sales Support

Conduct ten (10) cold calls per day to schedule introduction meetings / update datasbase

Order Processing

Manage hardware orders, including client invoicing and supplier coordination

Perform quality checks and arrange courier services

• Inventory Management

Oversee stock control and maintain accurate records

• Human Resources

Post job positions when required / work with recruiters

Conduct initial interviews with shortlisted candidates

Manage leave records, monitor attendance, and issue warnings as directed by management

Maintain training records, organise training sessions

• Reporting & Compliance

Reporting

Compile and submit weekly and monthly activity reports to management

Compliance

Maintain a FIC-compliant reporting system and file necessary reports

• Office Management & Executive Assistance

Executive Assistance

Manage the Managing Directors calls, messages, and schedule

Coordinate and schedule meetings and appointments

Office Management

Organize and maintain company documentation

Ensure a tidy, well-stocked office environment

Collaborate with vendors and service providers as needed

Requirements

Education & Experience

Minimum Of Five (5) Years Working Experience

Prior bookkeeping experience is advantageous

Technical Proficiencies

Intermediate-level proficiency in Excel and Word

Familiarity with basic accounting principles

Competence in filing and document management

Soft Skills

Excellent time-management and organizational abilities

Strong interpersonal and communication skills

Goal-oriented with proven problem-solving capabilities

Positive, trustworthy, and self-motivated outlook

Additional Requirements

Valid drivers license and reliable personal transport

Benefits Salary: R15, 000 R20, 000 per month

Performance Bonus: R2, 000 (monthly - based on weekly performance-based)

Employment Type: Three-Month Contract (with potential for permanent placement)

Working Hours

Monday to Thursday: 8:00 AM 5:00 PM

Friday: 8:00 AM 4:00 PM