Administrator Stores

Requirements

Advanced Certificate in Micro Soft Excel
At least 3 years experience in a related role.
NQF 4 (National Senior Certificate / Grade 12 or equivalent)
Financial background on report building and reporting
Medically fit to work in the specific business area.
Clear security screening record.
Clear credit record.
Valid drivers license (if applicable)

Key Responsibilities

Focus on safe production & operational excellence
Focus on safety and health as well as operational excellence
Improve our position on global industry cost curve
SHE Compliance
Maintain and comply with SHE standards within the work environment.
Participate in risk assessments and investigate and take appropriate action as per identified risks.
Ensure adherence to all company policies and procedures. SHE Management:
Instil a culture of SHE leadership within the department.
Participate in regional/local bodies and decision-making forums in the process developing a business relevant external environment, that will result in the longer-term sustainability of the Division. Quality Management System (QMS):
Approve departments documents.
Comply with requirements of the Quality Management System.
ESG Compliance
Align to international responsible mining principles.
SA PGM Operations: Enhance Together for Sustainability (eTfS) initiative.
Building a values-based organisational culture
Actively support and meaningfully participate in the execution of the segment specific organisational development plan. This support will manifest in the targeted shift in culture as described by a valid culture assessment.
Stakeholder Relations
Building and maintaining relationships with stakeholders across the organisation and externally at all levels and cross-functionally.
Ensuring open communication channels with all relevant stakeholders.
Support the overall optimisation of the stores
Identify opportunities to improve operation efficiencies in the section
Identify and support efforts to overcome operational problems
Participate in the planning process to achieve optimum and integrated plans for the store
Effectively administer data and information on the supply chain system
Compile accurate reports related to role
Providing administrative support in terms of material availability by processing accurate and real time deliveries into the ERP system.
Attend required meetings
Ensure compliance against relevant audits
Enquire on abnormal quantities if not in alignment with standards and escalate discrepancies
Stock Control Maintain inventory levels to meet business requirement by:
Updating and maintaining reports as per responsibility
Accurate document processing on receipt for stock and non-stock items
Assisting with investigations relating to incorrect material received and issued effecting stock availability
Assisting with materials return to supplier effecting stock availability
Assisting with monthly stock taking and investigations on stock differences
Assisting the supervisor to do checks on items delivered if according to correct specification
Assisting with supplier and internal customer first line queries and raise any further problems to the Supervisor
Compiling outstanding status report on all requests capture in the ERP system
Compiling stock availability report and report on out of stock items to Supervisor / Manager and action immediately
Updating asset register daily and track progress on warranty / repair and BER
Managing BER process and ensure delivery of scrap items
Raising non-conformance relating to supply and quality problems towards suppliers
Maintaining unit of measure receiving
Following up and updating feedback on the report on outstanding waybill for deliveries
Outstanding feedback report to be send to Supervisor / Manager daily
All documentation filling to be done according to Popia regulation and procedure daily