Programme Operations Manager (Wits VIDA)

Main Purpose Of The Job

• To provide project management for a variety of programmatic areas in conjunction/collaboration with leadership, staff, and subject matter experts in order to plan and coordinate various projects

Location:

• Wits Vaccines & Infectious Diseases Analytics (VIDA) Research Unit, Chris Hani Baragwanath Academic Hospital, Soweto, and other VIDA locations as required

Key Performance Areas

Data-to-Action Activities

• Collate monthly, quarterly, and annual site-specific data-to-action reports and generate cross-site data-to-action reports
• Maintain a comprehensive up-to-date activity tracker centrally and for all sites and coordinate collection of information required to showcase stakeholder engagement and co-funding activities
• Supports agenda planning and facilitation of bi-weekly data-to-action workgroup meetings
• Documents actions from data-to-action meetings and coordinates all follow-action items with workgroup participants
• Works with IE senior director to coordinate meetings with Program Office Units to manage cross-functional activities
• Provides project administration for case study/case examples development and review
• Provides project management support for NPHI/MoH data-to-action projects
• Provides project management support for site data-to-action projects and new grant-funded projects
• Provides project administration support for data-to-action projects with other work streams at the program office (HDSS/S3I, SBS, business ops, etc.)
• Effectively communicate with CHAMPS sites' point of contact for data-to-action

Impact and Engagement Cross-Functional Activities

• Coordinated planning of agenda items and provides administration support for monthly team meetings, documented and ensures follow-up on actions
• Develops IE meeting updates, documentation, IE progress reports and targets, presentations, and other materials for internal and external audiences
• Provides monthly reports to Senior Director on IE activities
• Assists with cross-team communication and coordination with representatives of teams across the Program Office
• Provide administration support for communication with collaborators at CHAMPS sites and partner organizations
• Coordinates IE site visits

IE & National Public Health Institutes (NPHI) Activities

• Provide project management and coordination activities including:
• Scheduling meetings o Documenting and following up on required actions o Solicit and track progress on data-to-action projects and financial reports
• Maintain a tracker of D2A collaborations, successes, examples, and lessons learned

Required Minimum Education And Training

• Master's in Public Health, Public Administration, or a related field

Required Minimum Work Experience

• Knowledge of project management principles and more than 3 years of project management experience
• Research or Public Health surveillance experience (minimum 3 years)

Desirable Additional Education, Work Experience, And Personal Abilities

• In-depth knowledge of and experience with program coordination and project management processes and tools
• Superior organizational, analytical, and problem-solving skills and exceptional attention to detail
• Experience in stakeholder engagement and communication
• Strong oral, writing, and interpersonal skills
• Ability to work efficiently in a team and independently
• Practical strategic mindset and skills
• Works effectively with leadership and all levels of staff
• Evidence of scientific publications will be an added advantage

To Apply

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 01 August 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please Note

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

Desired Skills

• Communication
• Computer Skills
• Computing
• Healthcare
• Medical

About The Employer

BackgroundThe Vaccines and Infectious Diseases Analytics (VIDA) Research Unit of the University of the Witwatersrand, formerly RMPRU (Respiratory and Meningeal Pathogens Research Unit) has for over 20 years conducted numerous studies to assess the burden of and prevent vaccine-preventable diseases (VPD).Current studies and projects include infant rotavirus and BCG trials.

Employer & Job Benefits

• Medical Aid Contribution
• Provident Fund Contribution