MAIN PURPOSE
To support the technical coordinator with all aspects of the administration of the division / region.
Key Responsibilities
Administration
- To act as the point of contact internally for day-to-day interaction with technical coordinator and technicians for your region.
- To provide administrative support, including typing, filing, data capturing / input, maintenance, travel claim, HR information and documentation and management of information held by the region.
- To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
- To coordinate the booking of travel and accommodation for all department employees.
- Checking and updating of PODs list and age debtors daily.
- Accurate quoting as per customer requirement and submitting quote to relevant client.
- Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
- Follow up on contract orders on a daily basis with the mine.
- Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
- Forwarding of SABS requests to the mine.
- Booking of all field service reports and new instruments delivery reports on the SMS system.
- Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
- Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
- Updating of GP totals monthly.
- Correct entering of all requisition and attaching workflow documents for all supplier orders onto Accpac for authorisation.
- Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
- Housekeeping.
- Any other reasonable duties given to you by your direct supervisor/Manager.
- Daily running of the stores area, maintaining of stock levels, stock-take, sorting out of stock discrepancies, ordering of stock.
Education
- Grade 12/ Matric
- 3 years' experience in an office/ area administration role
- Good computer skills (Microsoft package)
- Syspro
- Knowledge in store operations
- Managing schedules, multi-tasking and following of rules and regulations.
- Problem solving: displays insight and intelligence, innovative thinker, decisiveness, prudent decision making, adaptable and flexible, improving work processes, develops technical knowledge and documentation actions and results.
- Interpersonal competencies: interpersonal savvy, reading others, active listening, clear and open in communication, demonstrates empathy, accommodating to clients, levelheadedness, works well with supervisors, comfortable with social situations, honest and trustworthy.
- Influence and Persuasiveness Competencies: Explaining situations clearly, dealing with conflict and displays courage
Consider your application unsuccessful. should you not hear from us within 3 weeks.
