The position can be a remote working or office based (Cape Town, Johannesburg or Durban offices).
Requirements
- Proven experience in document control, records management, or related role in the construction industry.
- Familiar with ACONEX
- Proficient in document management systems and tools.
- Knowledge of project documentation and delivery methods
- Excellent communication skills, both written and verbal
- Recording and distributing documents in accordance with project procedures and AMS requirements
- Establishing and maintaining a systematic and organised document control system
- Managing the creation, review, revision, approval, distribution and archiving of documents according to project requirements
- Maintaining accurate records of incoming and outgoing documentation
- Ensuring that all documents are accurately labelled, categorised and stored according to established protocols
- Uploading and downloading incoming and outgoing correspondence from Extranet Sites
- Verifying and checking documentation prior to issue
- Distributing documents to relevant stakeholders, ensuring timely and secure delivery
- Maintaining a tracking system to monitor document circulation, receipt and proper identification of versions and revision history
- Ensuring that historical documents are properly stored and accessible when needed
- Performing routine audits and checks to verify documents accuracy, consistency and completeness
- Addressing any discrepancies or issues that arise during document review processes
- Managing superseded documentation in accordance with project requirements (linked to client requirements)
- Attending project start up and close out meetings where applicable
- Communicating regularly with stakeholders to understand changes to programme/deliverables
- Communicating document status, changes, and updates to relevant stakeholders as needed
- document control
- Quality Assurance
- Document Distribution
- Project Support Administration
- Uploading Files
- Document Control
- File documents
