Summary
We are looking for a Financial Controller to ensure the smooth and efficient running of the Finance Division and Information Systems Department by:
- Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.
- Ensures that the physical inventories of all supplies and operating equipment are being taken on a monthly and a biannual basis respectively.
- Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.
- Reviews the reports compiled by Cost Auditor and liaises with the Materials Manager to ensure proper procedures and control of inventories.
- Knows all terms and conditions of the management agreement and ensures that they are adhered to.
- Monitors requirements set out in the management agreement checklist.
- Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.
- Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.
- Administers Hyatt and local insurance matters in conjunction with Hyatt Internationals and locally appointed insurance agents.
- Liaises with Hyatt Internationals and hotel appointed legal consultants for all legal matters.
- Administers the Information Systems section and ensures that the hotel computer system and its software are fully utilised, well safeguarded, properly maintained and all licenses are up-to-date.
- Administers credit and collection procedures that have been established by the General Manager with the concurrence of the area / corporate offices.
- Liaises with both internal and external auditors in compliance with the hotel requirements.
- Assists the General Manager in the compilation of all the departments written policies and procedures into the hotels own in-house policy manuals.
- Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.
- Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.
- Approves all purchases in view of availability of funds, necessity and the budget.
- Receives on a daily basis the receipts of bank deposits and verifies against General Cashiers Summary of Receipts.
- Ascertains the daily receipts are deposited on the next succeeding day.
- Watches daily the adequacy of bank balances and report in writing as to any anticipated cash deficiency to the General Manager, with a copy to area office.
- Examines and approves daily manual and computer records.
- Ensures all travel agents commissions are paid promptly.
- Spot checks the prescribed foreign exchange transactions procedures are correctly adhered to.
- Examines daily costing reports.
- Examines and approves all payroll hiring, status changes and terminations.
- Ascertains that all taxes, contributions, licenses, interest and management fee are paid when due
- Arranges monthly section meetings for operation review.
- Ensures that all keys control and issuance procedures are correctly applied and adhered to.
- Recommends to the area office improvements in accounting and internal control.
- Reviews and ensures proper procedures and control of purchasing, receiving, storing and requisitioning functions; i.e. Materials Management functions.
- Proven working experience as a Financial Controller
- 5+ years of overall combined accounting and finance experience
- Advanced degree in Accounting
- CPA or CMA preferred
- Thorough knowledge of accounting principles and procedures
- Experience with creating financial statements
- Experience with general ledger functions and the month-end/year end close process
- Excellent accounting software user and administration skills
