Assistant Financial Controller

Organization- Hyatt Regency Cape Town

Summary

We are looking for a Financial Controller to ensure the smooth and efficient running of the Finance Division and Information Systems Department by:

• Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.
• Ensures that the physical inventories of all supplies and operating equipment are being taken on a monthly and a biannual basis respectively.
• Implements all necessary control in order to safeguard the assets of the hotel and to maintain records for the fixed assets, operating equipment, supplies and inventories.
• Reviews the reports compiled by Cost Auditor and liaises with the Materials Manager to ensure proper procedures and control of inventories.
• Knows all terms and conditions of the management agreement and ensures that they are adhered to.
• Monitors requirements set out in the management agreement checklist.
• Keeps and safeguards all contracts, leases, insurance policies and all legal and financial documents.
• Obtains the requisite licenses for foreign exchange dealing, imports, liquor, tobacco, and entertainment and so forth from the appropriate regulatory authorities.
• Administers Hyatt and local insurance matters in conjunction with Hyatt Internationals and locally appointed insurance agents.
• Liaises with Hyatt Internationals and hotel appointed legal consultants for all legal matters.
• Administers the Information Systems section and ensures that the hotel computer system and its software are fully utilised, well safeguarded, properly maintained and all licenses are up-to-date.
• Administers credit and collection procedures that have been established by the General Manager with the concurrence of the area / corporate offices.
• Liaises with both internal and external auditors in compliance with the hotel requirements.
• Assists the General Manager in the compilation of all the departments written policies and procedures into the hotels own in-house policy manuals.
• Signs all contracts (other than sales contracts with a duration of less than one year) jointly with the General Manager ensuring all terms are in compliance with local law, management agreement, HIC policies and sound commercial judgement.
• Approves all disbursements vouchers, expenses claims after ascertaining that all necessary documents are attached, processed and certified for receipt of merchandises or services in quality, quantity and prices.
• Approves all purchases in view of availability of funds, necessity and the budget.
• Receives on a daily basis the receipts of bank deposits and verifies against General Cashiers Summary of Receipts.
• Ascertains the daily receipts are deposited on the next succeeding day.
• Watches daily the adequacy of bank balances and report in writing as to any anticipated cash deficiency to the General Manager, with a copy to area office.
• Examines and approves daily manual and computer records.
• Ensures all travel agents commissions are paid promptly.
• Spot checks the prescribed foreign exchange transactions procedures are correctly adhered to.
• Examines daily costing reports.
• Examines and approves all payroll hiring, status changes and terminations.
• Ascertains that all taxes, contributions, licenses, interest and management fee are paid when due
• Arranges monthly section meetings for operation review.
• Ensures that all keys control and issuance procedures are correctly applied and adhered to.
• Recommends to the area office improvements in accounting and internal control.
• Reviews and ensures proper procedures and control of purchasing, receiving, storing and requisitioning functions; i.e. Materials Management functions.

Qualifications

• Proven working experience as a Financial Controller
• 5+ years of overall combined accounting and finance experience
• Advanced degree in Accounting
• CPA or CMA preferred
• Thorough knowledge of accounting principles and procedures
• Experience with creating financial statements
• Experience with general ledger functions and the month-end/year end close process
• Excellent accounting software user and administration skills