Fixed Invoicing
- Check all documents submitted per the VI are accurate (query any anomalies with Operations).
- Run monthly recurring billing invoices for their portfolio.
- Ensure the recurring billing database for their portfolio is accurate and up to date with contract changes.
- Perform regular checks to ensure all recurring sales orders are completely stopped in line with contract closures.
- Ensure all invoices have been sent out to client in the first week of the month.
- Checklist of contractual billing to be kept and submitted Hygiene Financial Controller by the 10th working day of each month.
- Daily management of the open items on the deducted Sales Order Report.
- Provide weekly feedback to the Hygiene Financial Controller on open items on the Deducted Sales Order Report.
- Ensure that all adhoc sales orders billed have the required documents attached (i.e TFS client no work order, no billing).
- Ensure that the client receives the full billing pack on time (invoice and supporting documents.
- Ensure that any sales order than cannot be billed is escalated to the Hygiene Managing Director.
- Credit notes should be kept to a minimum.
- Sufficient support to be provided for credit notes raised.
- Appropriate approvals to be requested for the credit note.
- Regular follow up to be done with clients regarding current and long outstanding values and commitment dates obtained to ensure accurate cash projections to Group.
- Daily Collections sheet to be updated with the committed dates and amounts.
- Ensure that no current debt falls into the out of terms bucket.
- Regular communication to management of the progress of long outstanding debtors to be collected.
- Communicate to management regarding any risk in irrecoverable debt in the debtors book.
- Able to reconcile a debtors account in order to collect outstanding debt.
- Active participation in the weekly sign-off process.
- Information provided to Operations in the weekly sign-off should be accurate and complete (billing clerk needs to be well prepared and be able to account for billing changes in their portfolio).
- Ensure all fixed and adhoc billing to be completed by the last working day of the month (non-negotiable deadline).
- Client increase letters to be sent out on time.
- Accurate checklist to be kept tracking the progress of increases received.
- Regular follow up to be done with the client to ensure increase is secured.
- Any client not agreeing to the stipulated increase to be escalated to the managing director.
- 2 to 3 years experience in similar position.
- Analysing and interpreting.
- Adhere to principles and values.
- Coping with pressure and setbacks.
- Planning and organising.
- Delivering on results and meeting customer expectations.
- Excellent communication skills.
- Time management.
- Proactive.
- Team player.
- Numerical and analytical skills.
- Grade 12/Matric.
- Financial Management qualification/diploma.
