Credit Control, Cash Flow, Debt Collection, Invoicing, Real Estate, Accounting, Auditing, Payroll, Finance, Problem Solving
Job description
ST@Y Menlyn is seeking a fulltime bookkeeper experienced in hospitality finances and processes. The role is key to day-to-day management and controls of financial transactions related to both the restaurant and hotel. The ideal candidate will be able to handle high volumes of transactions, entries and capturing with an excellent eye for detail.
Key responsibilities
- Daily Financial Tracking: Record and categorize all daily financial transactions, including sales (incl PMS, POS, EFT and Credit Card) and expenses.
- Accounts management: Oversee accounts payable and receivable (vendor/Customer), process invoices, reconciling delivery notes with statements, and preparing weekly or monthly payment batches.
- Bank reconciliation: Reconcile bank statements and payment received made, to ensure accuracy and identify any discrepancies.
- Payroll processing: Processing staff wages/salaries, including calculations for overtime, tips, and statutory deductions like PAYE and UIF.
- Financial reporting: Producing monthly management accounts, including Profit and Loss (P&L) statements and balance sheets up to the trial balance stage.
- Budgeting and forecasting: Support management in the drawing up and monitoring of budgets and financial forecasts.
- Compliance and control: Ensure adherence to financial regulations, assist with tax submissions, and help maintain internal controls.
- Inventory and cost control: Track inventory purchases and manage cost of goods sold (COGS) reporting.
- Administrative support: Maintain organized financial records in line with legislative requirements and support management and 3rd party accountant with ad hoc projects and audits.
- Education: Minimum of a National Senior Certificate (Grade 12). A tertiary qualification (Certificate or Diploma) in Bookkeeping or Accounting is highly preferred.
- Software Proficiency:
- Accounting: Experience with Sage (Evolution/Business Cloud), Xero, or QuickBooks Online
- Hospitality Tools: Familiarity with PMS and POS systems (e.g., Lightspeed, GAAP Retail)
- Microsoft Excel: Intermediate level (min) including experience with Pivot Tables, VLOOKUP, and conditional formatting for data analysis and reporting
- Experience: 2 to 5 years of experience specifically in the hospitality or restaurant sectors.
- Legal Knowledge: Understanding of the Basic Conditions of Employment Act (BCEA) and current SARS tax regulation.
