Buyer

To purchase or order products and services against open contracts or, when necessary, locally sourced at the right time and negotiable price in line with approved requisition, the operational plan and predicted stock levels
Examine and analyse purchase requisitions for completeness and accuracy of information
Contact the initiator to clarify or complete information and determine the method to process the requisition based on rand amount, time required, existing open contracts and or supplier industry profile
Identify and select the vendor to process the requisition commodities from as informed by the buying mix of price, quantity. quality and delivery date
Ensure that staff and managers are aware of the required procurement process and provide guidance and assistance where necessary to ensure that products and services are procured according to company standards
Update records and files and secure samples, descriptions, photos or information for site management
Expedite orders and resolve purchasing problems between functional management and the suppliers
For non-contract products and services negotiate terms and conditions in line with the business operating procedure, ensuring the best total acquisition costs
Identify site management needs, develop and refine specifications for commodities, services, suppliers or equipment
Write and distribute simple or complex and technical quotation invitations or request for proposals
Receive, analyse and evaluate bids, quotes proposals and award the contract in accordance with delegated authority
Ensure that the buying administrators create purchase orders in terms of company levels of authority using buying requisitions or workflow and in accordance with company policies and procedures
Ensure all orders (stock and non-stock and services) are placed on time at the best supplier or as per contract
Continually monitor suppliers to ensure cost, quality and delivery adherence
Ensure that ethical standards and the requirement of the company policy are adhered to
Address, Report and or escalate any areas of non-compliance appropriately
Provide monthly reports as required

Desired Experience & Qualifications

Degree / Diploma in Commerce, Management, Supply Chain management or a related field
Advanced Excel competency essential
Previous purchasing experience essential
Knowledge of Pastel
5 Years experience
Driver's License and own transport is a prerequisite

Competencies Required