COMPANY SECRETARIAL CONSULTANT (36-MONTH CONTRACT)

Minimum Requirements:
A relevant degree or diploma in governance, law, business administration, or a related field.
A minimum of one (1) year of company secretariat experience.
Demonstrated experience in the public sector

Key Responsibilities:
Assist in ensuring the organisation's adherence to relevant legislation, including the Companies Act, King IV, and public sector regulations.
Support the preparation and filing of statutory documents with regulatory bodies such as the Companies and Intellectual Property Commission (CIPC).
Maintain statutory registers and minute books, ensuring accuracy and compliance.
Coordinate logistics for board and subcommittee meetings, including scheduling and distribution of meeting agendas and materials.
Record and prepare minutes of meetings, ensuring timely circulation and follow-up on action items.
Support the development and maintenance of board charters and terms of reference.
Provide administrative assistance to the Company Secretary and senior governance staff.
Manage the organisation's governance documentation and ensure secure storage and easy retrieval.
Assist in the induction and orientation of new board members, providing necessary training on governance practices.
Prepare and maintain accurate records of board decisions and resolutions.
Assist in the preparation of annual reports and other governance-related documents.
Ensure that all governance documentation is up to date and accessible to relevant stakeholders.
Act as a liaison between the board, management, and external stakeholders on governance matters.
Assist in communicating governance policies and procedures to the organisation.
Support the organisation in responding to governance-related inquiries from stakeholders.