Compliance Administrator

Are you a detail-oriented administrator with a passion for safety and risk management? We are looking for a Compliance Administrator to act as the primary gatekeeper for our subcontractor onboarding and management process.

In this role, you won't just be managing paperwork; you will be ensuring that every partner we work with meets our gold standard for Health & Safety and legal compliance. You will manage the end-to-end lifecycle of subcontractor documentation, from initial vetting and contract facilitation to physical site audits.

At G4S, we pride ourselves on being Agile, Reliable, Innovative, Caring, and committed to Teamwork, Safety, and Integrity. We are seeking a self-starter with a proven track record in maintaining company policy, adopting best practices, and exercising sound judgment. The successful incumbent will be expected to be results-driven and to live these values daily.

Key Performance Areas
Facilitate, Process Subcontractor Health & Safety Assessments, Controls, Monitoring

• Administration of and first line checks of subcontractor

Risk assessment

• Ensure subcontractor meets required criteria with documents supplied as requested
• Ensure subcontractor has completed Assessment adequately
• Check validity of all documents supplied
• Check all documents signed in accordance with requirements
• Liaise with subcontractors to obtain missing documents and / or information
• Follow up with Subcontractors to complete process
• Prepare submission to Health & Safety Manager
• Complete checklist as per requirements
• Act on all requests from Health & Safety Manager for additional information
• Facilitate meetings where required

Document Control and Administration

• Document all activities in database tracker
• Actively manage all subcontractor information in accordance with Audit requirements and ensure information is current.
• Ensure all documentation is accurately recorded and stored electronically.

Facilitate subcontractor Contract Process

• Administration of subcontractor contracts
• Legal Process
• Facilitate legal review of documentation
• Facilitate final Health & Safety contract review
• Engage with Procurement
• Document Management
• Ensure all documentation is accurately recorded and stored electronically.

Subcontractor Audits

• Manage Audit calendar
• Coordinate audit process
• Coordination Audit operations subcontractors sites once yearly (paper audit). Document process.
• Physical site audit where required (transport will be provided). Document site audit.

General Administration

• Actively manage all subcontractor information in accordance with Audit requirements and ensure information is current.

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meetings / committee / representative /management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

Ideal Candidate
Qualification and Experience

• Grade 12 / Matric Equivalent
• A relevant Tertiary Qualification with a preferred Diploma in Office Management / Training Administration
• Minimum 2-3 years experience in administration and Health & Safety exposure
• Certificate in Health and Safety qualification or equivalent would be an advantage
• Basic Health & Safety Regulations and Compliance knowledge advantageous

Skills and Attributes

• Intermediate Computer Literacy (Google Workspace / Microsoft Office)
• Understanding the organizational environment
• Understanding the organizations goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Delivering great customer service
• Sharing and cooperating

Package Description:
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

We welcome applications from all suitably qualified candidates, but South African citizens will have a distinct advantage.

If you are ready to take on this challenging and rewarding role, APPLY NOW and become a vital part of the G4S Secure Solutions South Africa team!