Compliance Specialist (Internal Advertisement)

Varsity College, Vega School, and IIE MSA are educational brands of The Independent Institute of Education (The IIE). The IIE is widely recognised as a leader in private higher education in South Africa. It is registered with the Department of Higher Education and Training (DHET) and offers qualifications accredited by the Council on Higher Education (CHE).

We are looking to appoint Compliance Specialist.

Overall Job Purpose

• To assist the Deputy Registrar Governance & Compliance with ensuring institutional compliance with internal and external regulatory requirements through the exercise of delegated authority to make decisions in relation to particular areas of operation of the institution.
• In exercising this authority, the Compliance Specialist needs to know, understand and interpret policy and legislation/ regulation and make decisions based on their interplay. These decisions impact institutional compliance and risk as well as its business activities.
• Their areas of responsibility include preparing, reporting, responding and tracking the institutions accreditation and registration with the CHE, DHET, SAQA and the DHA. Approving non-standard admission applications; authorising marketing material; handling complaints, queries and appeals from students in relation to the implementation of policies. Complex exceptions to policy or regulation, or legislation are escalated, and the Compliance Specialists need to discern which matters require escalation. Internal Quality assurance of admissions and graduation processes.The Compliance Specialist also issue relevant compliance, admissions and qualification verification letters under the name of the Registrar.
• They conduct the necessary research, prepare the necessary documentation and communication for signature by the Registrar. They compile aggregated information for regulators, including statutory reports.

Duties and Responsibilities:

Compliance Reporting

• Compliance reporting compilation, submission and tracking of institutional Annual Report, including preparation for external audit of DHET and HEQCIS data.
• Preparation and compilation of the Institutional Propsectus.
• Ensuring up-to date Occupational Health and Safety (OHS) reports are received from the Properties department for inclusion in the DHET Annual Report and for submission to the DHET in the case of new sites.

Compliance Tracking

• Update section A on HEQC-online before first submission.
• Compilation and submission of applications for amendment (CHE & DHET) immediately after an online accreditation submission in the case of programme submissions and immediately upon being informed by the brands in case of site amendments;
• Submit invoices upon receipt and follow-up for Proof of Payment.
• Compliance reporting of international students to the Department of Home Affairs (DHA) .
• Administration of institutional contracts and agreements.
• Oversight of the Supplier Registration database and providing support to brands on supplier applications.
• SACE and DHET reporting on education qualifications.
• Tracking institutional qualification listing on the SAQA website and communicating any errors or omissions to them.
• Tracking institutional qualifications on The institutional Registration Certificate and DHET Register and communicating any errors or omissions to the DHET.
• Preparation and submission of updated institutional qualification site information to the HEQCIS.
• Keeping an up-to-date qualification compliance tracking system (QCTS).
• Monitor QCTS daily for upcoming accreditation and registration milestones.
• Updating the institution on accreditation and registration outcomes.
• Weekly updates on accreditation, registration and QCTS implementation and maintenance.
• Checking and approval of marketing material.

Registrar Support and Administration

• Updating programme history document.
• Updating of institutional website with site programme information.
• Pulse campus visits, review of site evidence re compliance to policies and drafting of Pulse Reports.
• Policy and procedure review.
• Developing and updating of departmental procedure documents.
• Scanning of regulatory websites and updating institutional documents accordingly.
• Participating in The institutional Governance Committee meetings.
• Compile and distribute Sector updates.
• Updates The IIE website with programme and site information.
• Ensures that campuses receive all updated Registration Certificates and copies of any relevant DHET correspondence detailing inaccuracies on the Registration Certificate timeously for display on campuses. Ensures that original copy is displayed in the National Office.
• Keep the folder on Syllabi for legacy/discontinued programmes ip to date

Minimum Educational Requirement:

• Bachelor's degree (NQF Level 7).
• Candidates with a Diploma and more than 8 years compliance experience will also be considered.

Minimum Work Requirement:

• 3 years proven track record in work in the division of the Registrar or a governance (corporate, education, admissions or legal).

All appointments are subject to verification checks, including qualifications and a clear criminal record.

Technical Support

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs

The IIE Varsity College, IIE Vega and IIE MSA are an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act. The company reserves the right to close or place the vacancy on hold at any time, without prior notice.