Creditors Clerk ( 3 months contract )

Duties & Responsibilities

The administration, control and preparation for payment of monthly invoices
Request statements from Suppliers monthly
Reconcile according to current statement ensuring all old invoices are requested, authorised and uploaded into the system
Liaise with all the sites and ensuring that all documentation is submitted timeously for processing
Ensure that all creditors are reconciled from the sub-ledger to the statement and paid only when they fall
Maintain communication channels with suppliers to ensure a synergetic relationship
Ensure that the supplier forwards the relevant documentation
Handling financial queries relating to creditors for all the Sites
Ensure all financial documents are captured on the system including: Invoices and Credit Notes & follow up with the responsible persons where they are not, including escalation where necessary to ensure deadlines are met
Prepare Payment proposals for 15, 30 and 45 Day payments
To provide financial and administrative support to the various departments
To perform ad-hoc tasks as and when
Filing of recons and invoices
Checking ageing and ensuring the ageing is clean
Ensuring that all ad-hoc invoices are filed with Purchase order

Skills and Competencies

Computer literacy (Microsoft Word, Excel, PowerPoint; Dynamics 365 , XL3)
Good planning and organisation skills
Attention to detail and accuracy
Good financial and business acumen
Emotional Intelligence: ability to work with colleagues who have different ways of behaving and
Resilience: ability to cope with
Ability to work unsupervised and within a
Self-disciplined, motivated, energetic self starter with an exemplary work
Capability to interact with both internal and external customers at all
Ability to maintain
Attention to detail with a methodical and structural
Ability to multitask
Ability to follow established
Ability to work under
Project a professional and competent image at all times when on
Customer
Ability to deliver high quality and proactive service to internal customers
Ability to effectively manage
Ability to use own initiative and to operate with no management support when required