Finance
Accounts Payable Function will include:
- Full Accounts Payable Function completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Keeping track of all payments and expenditures, purchase orders, invoices, statements
- Reconciling processed work by verifying entries and comparing system reports to Statement balances
- Clearing of the Goods received suspense accounts and attend to unresolved queries within 3 months.
- Maintaining historical records and accurate filing of documentation
- Paying suppliers by scheduling payment requests and ensuring payment is received for outstanding credit, responding to all supplier enquiries regarding accounts payable functionalities
- Preparing analyses of accounts and producing monthly reports within all supplier terms
- Continuing to improve the payment process assisting with determining monthly cashflow
- Process and allocate expenses to accounts and cost centers by analyzing invoice/expense reports/purchase orders
- Ensuring that all intercompany recharges are submitted and ensuring the recovery of expenses are completed
- Ensure that GRN & AP control accounts agrees to the general ledger monthly
- Capturing of all supplier payments within the payment terms on the system
- Capturing of all invoices for nominal payments to ensure the Cashbook clerk can process the cashbook daily
- Liaise daily with the Cashbook Clerk.
- Review of expense ledgers monthly to ensure items are correctly allocated
- Ensuring that all inter-company recharges are processed and recovered
- All relevant information are timeously supplied during SARS reviews
- Internal and external Audit preparation as well as complete assistance throughout the whole process
Accounts Payable Reporting
- Regular liaising with Suppliers with clear communication and required sensitivities
- Regular liaising with the Procurement Department with clear communication and required sensitivities
- Timeous allocation of invoices and payments
- Up-to-date and managed within terms AP Age analysis
- Clear and reconciled GRN Suspense control accounts.
- Ensuring that all supplier payments are loaded accurately for payment as per supplier terms
- Ensuring that all payment schedules are authorized and released on the online banking facilities
Accounts Payable
- Reconciliations completed and submitted for review by the 15th working day monthly
- All queries to be resolved monthly
- Processing completed by the 4th working day monthly
- GRN Trial Balance reconciled and cleared monthly
- Monthly payment schedule submitted for review by the 26th of each month for approval to load payments (approved dates/month-end/supplier terms)
- Payment processing for all relevant accounts are completed daily and ensuring that the cashbook clerk is informed to ensure that all banks are reconciled for review by the 3rd working day monthly
- Invoice capturing of all one-time or cashbook nominal payments to ensure cashbook payment processing can be completed
- Accurate and efficient cost center and ledger code allocation
- Liaise daily with the cashbook clerk
- Team player within a shared services environment and assist with training and coaching
- Accurate and efficient assistance with weekly cashflow forecast
- Adherence to Finance's Standard Operating Procedures (SOP'S)
- Adherence, cooperation, and assistance in achieving all monthly/quarterly/annual reporting deadlines
- Syspro
- SAP
- ERP
- 2 to 5 years
- Diploma
