Creditors Clerk

Description

Process accounts and outgoing payments in compliance with financial policies and procedures.
Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
Match invoices against requisitions, purchase orders, and goods received noteschecking for quantity, quality, description, and pricing accuracy.
Reconcile the accounts payable ledger to ensure all payments and invoices are properly posted and accounted for.
Follow up with suppliers on statements, invoices, and queries.
Investigate and resolve procurement and trade vendor billing discrepancies.
Maintain an up-to-date vendor master listing.
Manage 30-day creditors and intercompany creditor accounts.
Prepare and maintain a daily payment request list.
Ensure correct VAT is applied to all invoices.
Provide management with reports on the status of outstanding debts.
Monitor the Creditors Age Analysis and report findings to management.
Handle ad hoc financial duties as required

Responsibilities

Maintain accurate records of all subcontractor agreements, purchase orders, and variations.
Process subcontractor invoices and payment certificates in accordance with agreed terms.
Ensure subcontractor documentation (e.g., tax clearance certificates, insurance, and compliance documents) is current and properly filed.
Liaise with site managers or quantity surveyors for payment approvals.
Reconcile subcontractor accounts and resolve any discrepancies or queries.
Assist with the preparation of monthly reports detailing subcontractor costs and commitments.
Ensure all payments align with budget allocations and cost codes.
Coordinate with procurement, finance, and site teams to ensure smooth administration of subcontractor payments.
Monitor and manage subcontractor retention amounts, releasing them as per contract terms

Competency Requirements