Katlego Rihlamvu

AIDC

Accountants

Aaccounts receivable officer

Accounts Receivables Responsibilities: • Responsible for the company's monthly billing on MDA and Accpac system • Ensure that monthly revenue is complete, accurate and valid. • Dispatch customers' invoices and statements monthly • Confirm that billing is completely and accurately invoiced in line with approved tariffs. • Responsible for monthly reconciliations to ensure that all customer revenues are accounted for, and variances are analysed. • Ensure that provision for doubtful debts and adjustments are accurately done monthly. • Ensure that credit notes and adjustments are done correctly and accurately completed. • Charge interest to debtors that are in arrears monthly. • Write-off debts for debtors that are not eligible to pay. • Responsible for the company’s debt collection by ensuring that debtors accounts are up to date. • Daily Follow up on debtors to ensure efficient and effective debtor’s collection turnaround times. • Put processes in place to ensure timeous billing and rendering of accounts. • Maintain a good customer and stakeholder relationship to improve customer satisfaction. • Daily analysis of the bank statement and allocation of receipts • Prepare and present reports to CFO detailing the status of debtors age analysis. • Resolve all escalated complaints and queries relating to billing within agreed timeframes to maintain good customer and stakeholder relations. • Manage revenue management and set the necessary rules and regulations in place to ensure proper and effective client services, revenue collection, credit control and debt collection. Accounts Payables Responsibilities: • Responsible for the day-to-day processing of invoice transactions • Ensure the matching of all invoices received against signed delivery notes, approved purchase orders, contracts, approved bid documents, approved memorandum for goods and services received. • Ensure that all supplier valid invoices are captured on the accounting system daily. • Liaise with procurement / supply chain unit and project managers on supplier activities daily. • Ensure that invoice batches are signed-off for data entry. Budget and management accounting Responsibilities: • Responsible for monthly cash flow • Analysing and responsible for income declaration for MTEF spent. • Responsible for the preparation and analyses of the monthly management accounts. • Assist with the annual budgeting process, including strategic financial planning and setting the budgets. • Schedule and monitor monthly, quarterly and year end procedures to ensure reporting takes place as prescribed in terms of legislation and guidelines

AIDC

Procurement officer

Senior Procurement Officer-Acting

Procurement Responsibilities: • Assist the manager with the Implement of procurement strategies to maintain security of supply and optimum value for money. • Perform all procurement and contracting activities including pre-qualification, tender management, negotiation, and preparation of contracts. • Implement change and develop new processes to better procure goods and services. • Review current processes for procurement and make recommendations where appropriate. • Provide periodic reporting for management on purchasing, controls, and processes. • Teach and educate end users about the procurement process control. • Assigning RFP/RFQ’s to buyers (2), Site Agents and estimator (1) • Management of subcontractors • Daily review Meeting with team on RFP/RFQ’s status and work allocation. • Renewing contracts within due date. • Introducing new vendors for healthy competition. • Negotiating with vendors for the best possible pricing. • Proactive updates to user on delivery/ services to meet project deadlines. • Verification of Payment claim form based on PO and Invoice. • Liaison with finance team and ensure timely release of payments. • Obtaining payment details from Finance and reconciling with vendors. • Evaluating vendor performance based on PQD (Product/ Quality/ Delivery) for higher quality of services from vendor. • Retaining / deleting of vendors based on vendor performance evaluation. • Review of RFPs, POs released which are not executed completely. • Estimating and Preparing Tender Documents

AIDC

Procurment officer

Procurement Officer Responsibilities: • Developing sourcing strategies in line with SCM policies and regulations • Review the user specifications to ensure that it is compiled in an unbiased manner to allow all potential bidders to offer their goods and or services. • Prepare RFQ/RFI for purchasing of goods and services, and source quotations for goods and services in compliance with the regulations. • Verify quotations received and evaluate the submissions fairly (RFQ and RFI) and comply with requirements in terms of the SCM thresholds. • Process RFQ submissions, create Purchase Orders and issue purchasing orders to awarded suppliers on time. • Consolidate procurement plans of all departments. • Ensure cost are always kept low, by negotiating best possible pricing and obtaining fair competitive quotes. • Ensure that delivery of goods and services are on time and follow up on outstanding deliveries. • Ensure compliance to SCM policies and procedures, rules and regulations, legislative objectives, and other related frameworks. • Compiling the procurement monthly reports (BEE analysis, Contract and tender register, Procurement spent) • Provide training to all employees about supply chain management. • Ensure that supplier evaluation is done to all the awarded suppliers and contractors. • Ensure that the contract register is accurately updated, maintained and in compliance with the law. Tenders: • managing the tendering process from inception to appointment of contractor. • Arrange and attend all SCM related meetings viz, evaluation, adjudication committee meetings. • Perform pre-qualification process after closing of bids in line with the special conditions of contract and invite Bid Evaluation Meetings with relevant users. • Minute taking of relevant Evaluation and Adjudication reports. • Compilation of reports and submission to award. • Compile appointment as well as regret letters • Send updates for tender processes eg tenders received, tenders awarded to CIDB, website manager.

Department of correctional serivces

Government jobs

PROVISION ADMINISTRATION CLERK

Procurement Responsibilities: • Receive requisition from users and verify requisition and item description. • Processing orders and requisitions on Logis and Fax order to the service provider • Obtain quotations from suppliers and create purchase order on the system. • Ensure effective and efficient processing of orders and maintain and update SCM database. • Liaise with suppliers and handle queries from suppliers and chief users. • Add new supplier on the database. Asset Management Responsibilities: • Ensure that all assets are bar-coded and updated on Logis system. • Managing assets and administering asset maintenance. • Doing balances adjustment of all discrepancies (shortages and surplus) • Book assets for repairs or any service and doing spot check for asset verification. • Compiling reconciliation for both minor and major assets monthly and yearly • Inventory balancing of (additions, adjustments Issues, Disposals) monthly and yearly. • Consolidating all assets reports weekly and monthly for returns.

Department of correctional serivces

Government jobs

Internship

Procurement Responsibilities: • Receive requisition from users and verify requisition and item description. • Processing orders and requisitions on Logis and Fax order to the service provider. • Prepare quotations for approval. • Ensure effective and efficient processing of orders and maintain and update SCM database. • Keep and update requisition and order register and Generate Provisioning advice on Logis system. • Liaise with suppliers and handle queries from suppliers and chief users. Asset Management Responsibilities: • Ensure that all assets are bar-coded and updated on Logis system. • Managing assets and administering asset maintenance. • Doing balances adjustment of all discrepancies (shortages and surplus) • Book assets for repairs or any service and doing spot check for asset verification. • Compiling reconciliation for both minor and major assets monthly and yearly • Inventory balancing of (additions, adjustments Issues, Disposals) monthly and yearly • Consolidating all assets reports weekly and monthly for returns.

Degree

UNIVERSITY OF PREOTIRA

BACHELOR OF COMMERCE

Certificate

PRETORIA TECHNIKON

Certificate in Public Supervisory management

Grade 12 / Matric

P.H.L Moroka High School

Matric