Ntshidiseng Khumalo

Global Direct

Administrators

Recruitment Administrator

1. Administration Updating personal files when required Attending to queries Organizing refreshments for meetings Issuing of payslips on a weekly basis Compiling weekly reports Validating account numbers and ID numbers Capturing Policy Trackers and Bells Upload sales to the CORE system Updating spreadsheets Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk. Order front office supplies and keep inventory of stock Update calendars and schedule meetings Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing 2. Recruitment Placing of Ads Screening of CV’s Shortlisting Booking and conducting interviews Arranging interview venue Drawing up contracts Assigning merchandise codes to the new employees

National Department of Health

Administrators

Administration Clerk

Key Responsibilities / Deliverables Administration and Support Managing filling system Faxing, email and making copies Data capturing Minutes taking Attending to queries Make follow-ups on payments Organizing refreshments for meetings Issuing of payslips and ensuring that payrolls are signed for authorization on a monthly basis Compiling monthly reports Financial administration Budget management Compile year monitoring report(IYM) on the utilization of the departmental budget Assist in the budget projection Respond to queries regarding budget expenditure Assist in shifting of funds Processing payments Process sundry payments for travel cost claims that is paid to the ex and current mine workers (patients) Process travel and subsistence (S&T) claims by staff members Process mileage claims Monitoring the progress and status of all the payments and ensuring that payments are made within 30 days as per treasury regulations Maintain entity banking details of service providers Receiving, checking and verifying that all service providers’ invoices comply with PFMA and treasury policies and procedures before being processed for payment. Process invoice payments Management of petty cash Authorizing the withdrawal of the petty cash from the bank Reimbursement and reconciling of petty cash Logistics and procurement admin Liaise with travel agencies to make travel arrangements Completing request for local travel form Completing official travel authority form Completing of short term requisition form Ordering of stationery

Diploma

Vaal University of Technology

National Diploma in Human Resources Management