Simlindile Ngqelakhe

I'm am looking for Admin Office work.

Administrative tasks:

Update budgets as expenses are incurred which includes filing receipts.
Conduct quarterly audits of (Community Disability Workers) files and report to PC.
Compile monthly statistics and present these at a staff meeting.
Set an agenda for staff meetings, take minutes and type these for RAP records.
Attend Jabulani Foundation management meetings once a month.
The administrator will attend Monday morning meetings with the PC and the rehabilitation department.
Update the CDWs taxi fare monitoring document for payment purposes.
Make photocopies as needed or required by the PC or Livelihoods coordinator.
Keep stationery inventory stocked by reporting to the PC when anything is needed.
Do a biannual stock take of any RAP equipment including the equipment of the CDWs.
Check vehicles for licence renewals, any damages and services that are needed. Appointments will be discussed with the PC and booked by the administrator.
Update call logs of any calls made for RAP purposes.
Translate if needed.
Contact suppliers for quotes.
Book flights and make travel arrangements as required.
Make booking for Garden House and ensure room inventory is done and the room is cleaned.

Supervision in the field:

Conduct weekly visits to the CDWs where performance will be assessed during home visits. This will be reported back to the PC. With difficult cases the administrator will liaise with the PC and develop a plan of action.
Make recommendations for CDW training based on visits in the field.
Make sure CDWs complete attendance registers during training.
Attend training with the CDWs if the topic is applicable to the assistant’s role.
Make sure that CDWs have the assessment forms they need.

Supervision:

The RAP assistant will be supervised by the PC. The RAP assistant will be required to develop a monthly work plan which will be discussed with the PC once a month during a supervisory meeting. A quarterly performance review will be done with the PC to assess the RAP assistant’s performance during the quarter.

Training:

The RAP assistant will be expected to attend courses to develop their knowledge of disability and rehabilitation in order to supervise the CDWs. This will depend on budgets and courses available. A lot of the training will be done “in house” too.

Microsoft Office; Excel, Powerpoint, Word