- The Debtors Clerk is responsible for keeping records of customers' accounts.
- They keep records on amounts owed by customers and amounts paid.
- The Debtors Clerk reports to the Senior Credit Controller.
The basic duties include, but are not limited to, the following:
- Manage & maintaining accurate records, by ensuring timeous & accurate capturing of information.
- Hands-on approach to dealing with all functions relating to the accounts department.
- Receiving, recording, and processing of invoices on SYSPRO.
- Create new accounts and capture data on the debtors system
- Verify and control credit applications for new clients as outlined in the credit rules and policies
- Credit Guarantee processing.
- Follow up and report daily on outstanding documentation required from relevant departments (e.g. sales) to meet deadlines.
- Maintain daily registers & controls.
- Reconcile payments & deposits with bank statements daily, capture bank deposits & receipts , prepare reconciliations of customer accounts and handle any financial institution queries.
- Notify superior of any suspicious or potentially fraudulent payments
- Verify and follow up on invoices, statements and payments and ensure the timeous collection of outstanding and arrear accounts in accordance with collection procedures;
- Maintain an efficient filing system in respect of accounting data, records, contracts and invoices and picking slips.
- Continuously update the database with customers information.
- Adherence to strict deadlines, quick turnaround times and ability to execute last minute demands.
- Handle queries received from internal and external customers.
- Maintaining procedures and policies while maintaining a high level of customer satisfaction.
- Accurately maintain all filing, both paper and electronic, and general office administration at all times.
- Improve the overall profitability of the Company by accurately and effectively planning, organising, maintaining and managing the Debtors Clerk function to the best of your ability at all times.
- General duties and ad hoc tasks, projects and requests when required
