Departmental Administrator B - School of Health Care Sciences - Department of Human Nutrition - Faculty of Health Sciences

UP Professional and Support

FACULTY OF HEALTH SCIENCES

SCHOOL OF HEALTH CARE SCIENCES

DEPARTMENT OF HUMAN NUTRITION

DEPARTMENTAL ADMINISTRATOR B

PEROMNES POST LEVEL 10 (25 hour per week)

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The successful candidate will be responsible for:

• General office administration;
• Administrative support to undergraduate activities concerning student administration and student records;
• Administrative support to postgraduate activities concerning student administration and student records;
• Administrative support with research matters and publication records.
• Performing ad hoc tasks within the Department and School of Health Care Sciences as determined by the line-manager from time to time;
• Prepare agenda and take minutes during meetings;
• Keep the line-manager informed about processes and events in the School and Faculty, as well as student-related issues;
• Manage and arrange the different events in the department;
• Participate in the planning and facilitation of the Oath Taking ceremony;
• Manage the Continuing Professional Development (CPD) accreditation activities;
• Provide administrative support with School of Healthcare Sciences (SoHCS) committees;
• Administrative support for the shared modules committee of the SoHCS.

Minimum Requirements

• A three-year National Diploma in Office Administration or suitable equivalent qualification;
• 2 years secretarial experience which includes office management and administration.

OR

• Grade 12;
• 4 years secretarial experience which includes office management and administration.

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
• Strong interpersonal skills, highly organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
• Ability to work independently and participate effectively within a team;
• Meticulous and the ability to maintain high level of discretion and confidentiality;
• Excellent verbal and written language and communication skills;
• Ability to work under pressure and meet deadlines;
• Ability to pay attention to detail and work accurately.

Added Advantages And Preferences

• Bachelors degree;
• Experience in using PeopleSoft;
• Five years administrative experience in a tertiary environment, with exposure to student administration.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The total remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 68.75% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 07 February 2026

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms P Myers, Tel: (012) 356 3245 or edwin.montane@up.ac.za for application-related enquiries, and Prof VL van den Berg Tel: (012) 356 3208 or vandenberg.vl@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 March 2026, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.