Brand and Events Assistant

Prefered skills

Photography, Videography, Microsoft Office, Branding, Events, Lighting, Plates, Venue, Attention to Detail, Office Equipment

Job description

The Role 
The Brand & Events Assistant will support the companys branding, events, and visitor-related activities at the Bethal site. 

Key responsibilities include: 
 
Branding, Office & Community Engagement: 
Ensure the on-site office is tidy, organised, and aligned with brand guidelines. 
 Maintain inventory of branding materials, office supplies, and related assets. 
Ensure brand visibility and compliance across the site. 
Support photography and videography requirements during events and community activities. 
Work with the team to ensure coverage for branding purposes. 
 Maintain accurate records of branding assets and event documentation. 
 
Visitor Coordination: 
Coordinate site visits, ensuring guests receive required information. 
Manage RSVPs and liaise with visitors to confirm attendance. 
Print required materials such as programmes, signage, and name tags. 
Fetch supplies or items when required. 
Ensure visitor-area setups are complete before arrival. 
Ensure guests complete mandatory site induction via the approved app. 
 
Event Support: 
Assist with planning, preparing, and executing events. 
Manage logistics, errands, deliveries, and venue setup. 
Prepare and update event programmes. 
Pack guest gifts and prepare materials as needed. 
Load/unload equipment and assist with venue setup (with assistance when required). 
Set up banners, signage, displays, lighting, and sound equipment (with assistance when required). 
Act as an usher/assistant during events, including guest welcome and catering support. 
Ensure availability of plates, cutlery, and event supplies. 
Inspect equipment for damage and maintain inventory records. 
 Assist with cleaning and maintaining event venues and furniture. 
Conduct stock-takes and maintain accurate documentation. 
Perform physical setup tasks including standing, walking,  lifting up to 12kg, bending, and carrying items. 

Education & Experience 
Diploma or Degree in Marketing & Branding, Communications, Events, or related field. 
13 years experience in branding, events coordination, or office/administrative support. 
Strong organisational and multitasking capabilities. 
 Proficiency in Microsoft Office. 
Basic photography/videography skills are an advantage. 
Valid drivers licence and own / access to a car. 
Willingness to travel when required.

Behavioural Competencies
Strong organisational discipline and attention to detail. 
Ability to work under pressure and meet deadlines. 
Effective communication and interpersonal skills. 
Flexible and adaptable to varying requirements across events and stakeholders. 
Professional, reliable, and consistent in execution. 

Character & Attributes
Proactive and self-driven. 
Creative and resourceful. 
Approachable and professional. 
Strong initiative and teamwork. 
Adaptable with a positive attitude.