Events & Marketing / Tender Administrator Intern

A medical equipment distribution company requires a Marketing Intern for a 12-month contract. The ideal candidate will need to have a general understanding of social media platforms, with experience in design & editing software. This position requires a lot of tender administration, therefore the candidate will need to be proficient in Microsoft Office Suite.

Responsibilities

Events

Invitations

• RSVPs Receiving and consolidating responses (Excel knowledge essential)

Branding Materials

• Sending & receiving items to regions/events with the required checklists
• Maintenance checks of promotional equipment

On-site

• Runner assistant for: Set-up/breakdown, office, registration tasks

Venues

• Sourcing suitable venue/s & quotes
• Sourcing suitable suppliers for the event & quotes, i.e. catering, dcor, special meals, etc.

Arthrolab

• Support/backup to team
• Deliver and collect items to/from training lab as needed, i.e. attendance registers, catering stock, cleaning items etc.
• Be present at training lab during the cleaning process and advise of stock replenishments

Administration

Tenders

• Print tenders
• Make dividers for tenders
• Print supporting documentation for bids for stamping at Commissioner of Oaths
• Copy and bind tenders
• File tenders
• Assist with labelling and preparing samples for tenders

Hospital Group Approvals

• Compiling Excel pricing sheets for each hospital group for the product range being applied for, once approval is received
• Find supporting documentation (brochures and DFUs on various principal websites) and save to folder
• Reduce brochure sizes to 2MB size for website

P/OS, CAS & Payment Request Forms

• Enter purchase orders onto JDE for marketing team
• Assist with CA applications for team as required for functions
• Prepare group payment request forms for payment

Social Media

Branding

• Sourcing quotations for promotional items & materials
• Sending & receiving items to regions/events with the required checklists
• Maintenance/inventory of promotional & marketing equipment

Digital

• Support content end-to-end life cycle & strategy
• Support content calendar management
• Design support
• Database management support
• MySurgeon support

Requirements

• Must have a valid drivers licence and own vehicle
• Minimum 1 year experience in digital marketing, marketing communications, public relations, events, or completing a marketing related qualification
• Previous database or CRM experience would get preference
• No less than intermediate experience with MS Word (outlook, Word, Excel etc.)
• Clear communication and interpersonal skills
• General understanding or experience with design & editing software (Canva, Adobe Suite)
• Willing to work after hours and travel to events
• Ability to multi-task
• A positive, can do attitude
• Fully vaccinated against COVID-19