Microsoft Excel, Microsoft Outlook, Attention to Detail, Spreadsheets, Account Reconciliation, Management, Administrative Assistance, Office Administration, Finance, Invoicing
Job description
PLEASE NOTE: Please DO NOT call or email our office about this position. In order to be considered, please read below and complete the tasks requested. If you contact us directly, you will not be considered for the position as it will show that you have not read the job posting and that you are not qualified for the position. Thanks kindly.
Join Our Team as an Executive Administrative Assistant!
- Are you passionate about administrative tasks?
- Do you have a superpower-like attention to detail?
- Do you have years of experience managing team members in an office environment?
About Us: We are South Africas premier liquor license consultants, dedicated to providing top-notch service to our clients. We believe in excellence, precision, and a proactive approach to problem-solving.
The Role:
Were looking for an exceptionally organised, detail-obsessed and proactive Personal Assistant / Executive PA to support our Director and our small, high-performing team.
If you thrive in structure, love order, and enjoy being the operational backbone this role is for you.
What you will do:
- Manage the Directors diary, scheduling, meetings & follow-ups
- Record, type and distribute meeting minutes
- Maintain daily/weekly/monthly operational rhythms
- Check and reconcile multiple checklists, trackers and spreadsheets
- Assist the team with workflow and task management
- Handle HR administration (files, onboarding, leave, training records)
- Process supplier invoices & assist with client invoicing
- Manage office inventory, couriers, Uber requests & logistics
- Liaise with the accountant and ensure accurate financial admin
- Provide high-level executive, operational and administrative support
Minimum Requirements
- Matric
- Valid drivers licence + own transport
- Must live within 20 km of Waverley
- 3+ years experience as a PA / Office Administrator / Executive Assistant
- Google Workspace
- Microsoft Outlook (advanced)
- Excel (intermediateadvanced)
- SAGE Accounting
- Project management tools (Monday.com / Asana / Trello)
- Exceptional attention to detail
- Highly organised, structured and disciplined
- Proactive, solutions-driven and calm under pressure
- Strong communication and follow-through
- Able to manage multiple priorities in a fast-moving team
- Small, supportive and dynamic team
- Direct involvement in core operations
- Real responsibility and room for growth
- Work closely with a hands-on Director who values excellence and initiative
- The CEO is stress free, on time and doesn't do any admin tasks herself
- You are actively and with initiative, looking for ways to stop the CEO from doing jobs that are not hers to do and taking them over for her
- All team tasks and projects run to deadline
- Tasks and projects are managed to completion and not left to become cans kicked down the road
- Accurate and organized records.
- Efficient data management with zero errors.
- Professional and prompt communication.
- Effective scheduling with no conflicts.
- Smooth financial operations and well-maintained office environment.
Full Job Scorecard here:
https://drive.google.com/file/d/1dkzKFvEIXAMwDVcY8QzkU0oA1_FcVKo9/view?usp=sharing
Due to the sheer number of applicants that we have found applying for this job (as well as the regrettably low quality of skills of these applicants) we have unfortunately been forced to insert a skills assessment step into our hiring process. The first step of applying for the job is to complete the below 8 task skills assessment test. If you have come this far and you are reading this, then you are serious about the position. And if you go ahead and take the skills assessment test, then you are really very serious about the position, more serious than more than 90% of the people who have read this posting.
To begin your application, complete the 8 Task Skills Assessment test here:
https://forms.gle/LuPqRnuA6KWtEnaX8
