Our client is a U.S.-based company that manages and operates multiple portfolio companies. The team is small, fast-moving, and highly execution-focused, with a strong emphasis on attention to detail, reliability, and adding value in every interaction.
About the role:
We are looking for a highly reliable and experienced Executive Assistant to support leadership. This role requires someone who is proactive, detail-oriented, tech-friendly, and comfortable working with different personalities and priorities.
The ideal candidate has direct experience supporting executives, thrives in a fast-paced environment, and can operate independently with minimal oversight. Flexibility, discretion, and strong judgment are key to success in this role.
What youll be doing:
- Providing high-level administrative and project coordination support to the executive.
- Managing inboxes and calendars with accuracy and strong prioritization.
- Scheduling and coordinating internal and external meetings.
- Drafting and managing correspondence and communications on behalf of the executive.
- Preparing and managing eSignature documents and ensuring completion.
- Initiating purchases, orders, and subscriptions as required.
- Booking travel and accommodations, tracking expenses, and finding cost-effective options.
- Planning and coordinating team events, off-sites, and internal initiatives.
- Supporting multiple stakeholders and managing different working styles and personalities.
- Maintaining documentation, tasks, and workflows using tools like Notion.
- Remaining available after hours for urgent matters when required.
- 3+ years of experience managing multiple priorities and stakeholders simultaneously.
- Strong attention to detail with minimal margin for error.
- Highly reliable, consistent, and accountable.
- Tech-friendly and quick to learn new tools and systems.
- Comfortable working independently in a remote environment.
- Excellent written and verbal English communication skills.
- Adaptable, proactive, and solutions-oriented.
- A degree is not required, but an educational background is a plus.
- Strong life experience and sound judgment are highly valued.
Remote Status: Fully Remote
Preferred Location: Global
Working Hours: 9 am to 5 pm MST
Holidays: US Federal Holidays
Salary: USD 1000 - USD 1200 per month
Internal Job ID: 1042
