Executive Assistant

We are seeking a highly resourceful, proactive, and detail-oriented Executive Assistant to support an Executive. This role is designed for a strategic partner who thrives in a fast-paced environment and acts as a force multiplieramplifying the effectiveness and efficiency of the leadership team. The ideal candidate is a master of time management, communication, and discretion, with a proven ability to anticipate needs, manage competing priorities, and drive results through seamless coordination and execution. Job Responsibilities

Requirements

Executive Support & Calendar Management

Provide high-level calendar management for the Executive, including prioritizing meetings, resolving scheduling conflicts, and ensuring optimal time allocation
Anticipate needs and proactively manage logistics to ensure smooth daily operations

Meeting & Event Coordination

Plan, schedule, and coordinate internal and external meetings and events such a dinners and lunches, including agenda preparation, attendance tracking, presentation material development, and minute-taking
Track action items and follow up with responsible parties to ensure timely completion

Administrative & Operational Support

Handle a wide range of administrative tasks: travel arrangements, expense reports, document preparation, and correspondence
Support the Executive with special projects, research, and the creation of high-impact presentations and reports.

Stakeholder Liaison

Serve as the primary point of contact for internal and external stakeholders on behalf of the Executive. Manage sensitive and confidential information with discretion and professionalism

Strategic Partnership

Keep the Executive informed of key priorities, deadlines, and developments
Act as a "barometer" for the team, sensing issues and opportunities and ensuring the General Manager is prepared and aligned

Desired Skills and Qualifications

Bachelor's degree or 3-year tertiary qualification in Office Management or Business Administration
Minimum 5 years' experience as an Executive Assistant
Significant executive support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders and lenders.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Ability to maintain a high level of integrity and discretion in handling confidential information
Excellent judgment is essential.
Ability to switch gears at a moment's notice.
Thrive in an intense, do-it-yourself, start-up environment.

Competencies

Leadership Capabilities: