THE JOB AT A GLANCE:
The role of an Executive Assistant is to effectively and efficiently manage the administrative tasks of the Executives they report to, they role is to alleviate the administrative burden on Executives so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.
Responsibilities
WHAT YOU WILL DO:
- Delivery of administrative tasks on behalf of the Executives including typing; minute taking; printing and filing.
- Ensure effective and efficient diary management and scheduling for the Executives (both internal & external)
- Ensure effective and efficient travel management for the executives in line with the organisations travel policy and practices.
- Management and production of the relevant expense reports as requested by the Executives.
- Processing of expenses and other administrative tasks associated with the financial processes and practices of the organisation (e.g. stationery; expenses; purchase orders and record keeping).
- Presentation deck preparation based on the instructions of the Executives.
- Screening of calls and if requested email on behalf of the Executives.
- Co-ordination of meeting packs and catering for meetings and workshops.
- Facilitate the execution of group or team requests as requested by the Executives.
- Maintenance of efficient and effective record keeping
- Delivery of any other administrative and secretarial tasks requested by the Executives
- Executive Assistants with report to multiple Executives
- Accuracy and quality of administrative tasks
- Pro-activity of services provided to Executives
- Continuous improvement identification and implementation
- Areas agreed as part of the annual IPA process
ESSENTIAL SKILLS & QUALIFICATIONS:
- NQF Level 4, preferably with secretarial certification
- Advanced level proficiency in MS Office Suite
- Speed typing at a minimum of 75 words a minute
- Excellent grammatical and editing capability
- Prior secretarial experience (5-8 Years)
- Skilled at managing competing priorities under pressure.
- Skilled at developing and managing multiple. stakeholders and their demands.
Tiger Brands is proudly Africas largest listed manufacturers of fast-moving consumer goods (FMCG). We impact lives every day with our iconic, award-winning brands. Our core business is the manufacture, market and distribute everyday branded food and beverages. Our products are relevant across every meal occasion and are well positioned to grow.
Being a food company means were an intimate part of everybody's daily lives and thats why we get loud and proud about exploring further, roaring louder and growing together.
In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
