We are seeking a highly organized and proactive Executive Assistant Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes.
Responsibilities
- Provide comprehensive diary and schedule management for senior executives
- Book meeting rooms, schedule internal and external meetings
- Prepare professional correspondence, memos, and reports
- Draft, format, and manage documents for e-signature via DocuSign
- Manage incoming communications, prioritize urgent matters, and filter information accordingly
- Take minutes during management meetings
- Coordinate new hire onboarding: set up emails, phone lines, and tech access
- Compile and maintain employee handbooks, training manuals, and code of conduct documents
- Organize and maintain the company shared drive and internal file systems
- Keep training materials and internal documents up-to-date
- Assist in the recruitment process by placing job ads and filtering CVs
- Maintain applicant records and coordinate interviews as needed
- Provide general administrative support to different departments when required
- Make complex travel arrangements including international business trips
- Coordinate logistics for team meetings, conferences, and corporate events
- Prior experience in an executive assistant or administrative role.
- Strong administrative and technical skills
- Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment.
- Excellent communication and interpersonal skills, with a proactive and detail-oriented approach.
- M to F, 3pm to 12am PH Time
- Work Location: QC, Alabang, Pampanga, or Cebu
