Executive Personal Assistant

Responsibilities

Our client is seeking a dynamic and highly organized individual to fill the position of Executive Personal Assistant to the CEO. The successful candidate will play a pivotal role in supporting the CEO and executive team in a fast-paced environment. This role involves managing various administrative tasks, coordinating communication, facilitating travel arrangements, and ensuring the smooth operation of the CEO's office.

• Serve as the primary point of contact for executives, managers, and external partners, maintaining effective communication channels.
• Manage the timely and accurate flow of information between various stakeholders.
• Efficiently manage and organize executives' calendars, including scheduling appointments and coordinating meetings.
• Monitor and respond to executives' emails in a professional and timely manner.
• Coordinate and manage the planning of tours, ensuring all logistical aspects are well-organized.
• Facilitate travel and accommodation arrangements, both locally and internationally, with attention to detail and cost-efficiency.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Take comprehensive minutes during meetings and assist in preparing related communication.
• Plan and coordinate various events to ensure their successful execution.
• Handle incoming phone calls with professionalism and direct them appropriately.
• Conduct research and prepare reports as requested by the CEO.
• Undertake administrative tasks to maintain the efficiency of the CEO's office.
• Fulfill ad-hoc duties as assigned by the CEO.
• Manage household matters and au pair coordination.

Requirements:

• Minimum of 3 years' proven experience as an Executive Assistant or Personal Assistant.
• Demonstrated experience in event planning and tour operations is essential.
• Sound knowledge and practical experience in handling visa applications.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Solid understanding of business practices and office protocols.
• Possession of a PA diploma or certification is advantageous.
• Must have a valid driver's license and own vehicle.
• Willingness to travel as required.
• Valid passport and flexibility to work outside standard hours.