Export Controller

Purpose of the Job

The purpose of this job is to handle the full function of export shipments.

Key Responsibilities

Customers export shipments

• Ensure that the necessary documents have been received from the customer to enable the handling of the shipment
• Prepare all export documentation on Ship Shape
• Ensure all shipments are booked accurately and meet the stack, etc.
• Arrange the necessary booking with the various modes of transport
• Negotiate the best possible rates with the various modes of transport
• Ensure all customs documents are released through customs before shipment is exported
• Ensure all shipment files are registered onto Ship Shape, including all relevant information
• Ensure all customers receive their relevant shipping documents
• Track and Trace customers shipment until final delivery
• Keep customers updated at all times
• Ensure all correspondence is printed and placed into shipment files
• Ensure all shipment through agents is handled and monitored
• Ensure all PODs are received before payment is made to various transporters
• Ensure all acquittals are received back before the prescribed period

Export certificates

• Prepare export certificates through JCCI
• Ensure that SADC certificates are accurately prepared at all times
• Ensure that they are in accordance with SARS rules and regulations

Refund of duty claims

• Ensure all shipments applications are completed accurately
• Obtain proof of export documents
• Submit to customs within the prescribed period

General back up

• Assist other departments where necessary and when required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years of relevant Clearing and Forwarding experience
• Computer Literacy (Advanced MS Word, PowerPoint and Excel)
• Valid, unendorsed drivers license
• Valid passport

Skills Required

• Able to develop new administrative systems or procedures for own department/division
• Able to manage and control administrative system in own department/division
• Can compile customer profiles and interpret usage patterns to determine needs
• Can make recommendations on tariff design, service changes, product development or infrastructure changes based on consumer trends and customer
• Able to execute specific tasks related to logistics under direct supervision