Regional Facilities Coordinator

The Regional Facilities Coordinator is responsible for the coordination, support, and oversight of various operational and maintenance functions across Inospace parks in the region. This includes ensuring timely inspections, effective quote sourcing, execution of park-level maintenance, and facilitation of security and repair works. The role plays a critical support function to the Renewal, Projects, and Facilities teams, acting as the operational link between regional management and on-the-ground activities.

KEY RESPONSIBILITIES

1. Quote Sourcing & Submission

• Obtain, compare, and present quotes for maintenance, repair, and capex projects across the region.
  
• Ensure quotes are aligned with Inospace procurement guidelines and that all service providers are compliant.
  
• Submit all quotes for internal approvals with supporting motivations.
  

2. Entry & Exit Inspections

• Conduct thorough inspections when clients vacate or occupy units, with a focus on damage, repair needs, and compliance.
  
• Capture findings in standard templates and coordinate remedial work as required.
  
• Ensure alignment with the Renewal Teams processes and timelines.
  

3. Repairs and Grounds Oversight

• Coordinate minor repair works across the parks, including overseeing contractors and grounds staff where required.
  
• Act as the liaison between Park Managers and external providers on routine maintenance issues.
  
• Assist in verifying completion and quality of ad hoc jobs.
  

4. Water Readings & Utility Monitoring

• Capture and record accurate water readings across sites monthly or as needed.
  
• Flag abnormal consumption and escalate for investigation.
  

5. CAPEX and Project Motivations

• Draft and submit project or capex motivations with supporting quotes and technical input.
  
• Liaise with the Projects Team to align motivations with budgets and park priorities.
  

6. Park Operational Support

• Support park teams with day-to-day operational issues, ad hoc requests, and emergencies.
  
• Facilitate logistics and communication on matters requiring head office involvement.
  

7. Security Oversight

• Act as regional liaison for security service providers, including WhatsApp group monitoring and incident reporting.
  
• Escalate urgent matters to the Regional Operations Manager.
  
• Coordinate minor upgrades or adjustments to security infrastructure as required.
  

Requirements

• Must be South African Citizen
  
• Must be willing to work onsite at various Business Parks in dedicated suburbs (based in the Cape Town CBD and travel out)
  
• Must have own reliable transport to travel between Business Parks
  
• Experience in Facilities or Property Maintenance coordination
  
• Strong practical knowledge of building maintenance and contractor management
  
• Ability to read and interpret quotes and technical submissions
  
• Attention to detail with a solution-oriented approach
  
• Proficiency in Microsoft Office and task tracking tools
  
• Good communication and interpersonal skills
  
• Must have Industrial / Commercial Real Estate or Property experience running Business / Commercial spaces operationally
  

We are committed to employment equity and invite candidates from all designated groups, as defined by the Employment Equity Act, to apply.

Benefits

Basic Salary
Provident Fund and Group Risk cover (post probation)
Reimbursement on Petrol Claims between Business Parks